ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 

JTC 1 SWG-A N 267

2007-05-21

 

Document Type: Meeting Report
Title: Report of the 23-27 April 2007 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) - Hamar, Norway
Source: JTC 1 SWG-A Secretariat 
Action ID:

Requested Action:
For information


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org






Meeting Report
JTC 1 Special Working Group on Accessibility (SWG-A)
23-27 April 2007 - Hamar, Norway



Location:
Scandic Hotel Hamar
Vangsveien 121
NO-2318 Hamar
Norway
+ 47 21 61 40 00 (Telephone)
+ 47 21 61 40 11 (Fax)
E-mail:  hamar@scandic-hotels.com

http://www.scandic-hotels.no/hamar



JTC 1 SWG-A Session


1.    Opening of Meeting                (9:00 h - Monday, 23 April 2007)

Ms. Higginbottom, Convener of the JTC 1 Special Working Group on Accessibility (SWG-A), called the meeting to order on 23 April 2007 and thanked Standards Norway for hosting this meeting.  Ms. Trine Tveter, Administrative Director at Standards Norway, gave the welcoming remarks and extended an invitation to the SWG-A participants, on behalf of the Mayor of Hamar, to attend a reception on Wednesday evening at the Hedmarksmuseet.  Mr. Knut Lindelien (Standards Norway) provided an overview of the meeting site logistics and introduced Ms. Andreea Asprusten who would provide on-site meeting support.


2.    Introduction of Participants

The list of participants is available in Attachment A.


3.    Adoption of SWG-A Agenda

The agenda was adopted with the following updates:
Reference:  SWG-A N 247

4.    Convener’s Remarks                (Ms. Higginbottom)  

Ms. Higginbottom noted that the meeting would operate flexibly to make the best use of the expertise and various skill sets in the meeting room.  She thanked Dr. Carter and Dr. Yamada for their hard work since the Brussels meeting which would greatly assist the progress at this meeting.

4.1    Appointment of Drafting Committee

The following participants volunteered to serve on the drafting committee:

5.    Liaison Reports

5.1    ISO/TC 159 Liaison Officer                (Ms. Harker)

An ISO/TC 159 Liaison Officer report was not submitted for consideration at this meeting.  Dr. Carter had met with Ms. Harker the previous week, and he reported that two accessibility items in the ISO/TC 159 programme of work (ISO 9241 Part 20 and Part 171) had been submitted to ISO Central Secretariat for translation prior to the issuance of the FDIS ballots.


5.2    CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer                (Mr. Crombie)

A CEN/ISSS WS DPA Liaison Officer report was not submitted for consideration at this meeting.  Mr. Andy Heath noted that the Workshop Agreement is nearly complete.
   

5.3    ITU-T SG 16 Liaison Officer                (Mr. Zetterström)   

Mr. Erik Zetterström presented the ITU-T SG 16 Liaison Officer reports and input on the Accessibility Standards Inventory.  The presentation will be distributed following the meeting as SWG-A N 253.

(see SWG-A Hamar Resolution 1:  Appreciation for the ITU-T SG 16 Presentation - Attachment B)
References:  SWG-A N 228 cover document attachment 1 and attachment 2, SWG-A N 248 cover attachment 1 and attachment 2 (ITU-T SG 16 update to SWG-A N 211)

5.4    TEITAC                (Mr. Li)  

Mr. Alex Li, the TEITAC Liaison Officer, reported that the SWG-A base documents were presented at the initial TEITAC meeting and are now being used in TEITAC activities.
References:  SWG-A N 231 (JTC 1 Resolution 9), SWG-A N 239 (report)

6.    Other Reports
6.1    Presentation on New Item of Work Proposed by Standards Norway to Ensure That Public Procurement of Self Service Systems Facilitates Access By All People                (Mr. Balfour)

Mr. Adam Balfour, CEN TC 224 WG 6 Convener, gave a presentation on a new item of work proposed by Standards Norway to ensure that public procurement of self service systems facilitates access by all people.  He reported that public input would be sought on this new item in the May/June 2007 time frame.  The presentation will be distributed following the meeting as SWG-A N 251.

(see SWG-A Hamar Resolution 2:  Appreciation for the CEN TC 224 WG 6 Presentation)


6.2    Japanese National Body Presentation on JIS X 8341-5 "Guidelines for older persons and persons with disabilities - Information and communications equipment, software and services - Part 5:  Office equipment"                (Mr. Yoshida)

Mr. Makoto Yoshida gave a presentation on JIS X 8341-5 "Guidelines for older persons and persons with disabilities - Information and communications equipment, software and services - Part 5:  Office equipment".  The presentation will be distributed following the meeting as SWG-A N 249.

(see SWG-A Hamar Resolution 3:  Appreciation for the Japanese National Body Presentation)


6.3   Status Update on W3C/WAI WCAG 2.0 and Other WAI Guidelines                (Ms. Brewer)

Ms. Judy Brewer gave a verbal status updates on the W3C/WAI Web Content Accessibility Guidelines (WCAG) 2.0 and Authoring Tool Accessibility Guidelines (ATAG) 2.0.  She noted that it was anticipated that the User Agent Working Group would be seeking approval to start version 2.0 of the User Agent Accessibility Guidelines (UAAG) in the near future.


6.4    Presentation on Relevant Work in JTC 1/SC 36                (Mr. Øverby)

Mr. Erlend Øverby, JTC 1/SC 36/WG 7 Convener, gave a presentation on JTC 1/SC 36 standards and projects that were relevant to the work of the SWG-A.  The presentation will be distributed following the meeting as SWG-A N 250.

(see SWG-A Hamar Resolution 4:  Appreciation for the JTC 1/SC 36 Presentation)

7.    Preparation of SWG-A Response to JTC 1 Banff Resolution 19                (Ms. Higginbottom)
Resolution 19 – Trial of Enhanced Use of Teleconferencing

JTC 1 encourages the utilization of the provisions of clause 7.11 of the JTC 1 Directives with
respect to teleconferencing. To facilitate the use of this tool, JTC 1 extends the provisions of clause
7.11 as follows until the 2007 JTC 1 Plenary meeting:
JTC 1 SCs are asked to inform JTC 1 of their experiences with the use of teleconferencing no later
than the 2007 JTC 1 Plenary meeting.

Ms. Higginbottom noted that since the SWG-A had used teleconference access at some meetings, an SWG-A response should be developed for consideration at the 2007 JTC 1 Plenary.

(see SWG-A Hamar Resolution 5:  JTC 1 Special Working Group on Accessibility Response to JTC 1 Banff Resolution 19)


8.    Contributions Concerning the Future of the JTC 1 Special Working Group on Accessibility

Dr. Deutsch presented the posted US contributions and explained that at the time the contributions had been prepared, the US participants were of the opinion that the work of the SWG-A was substantially finished. In reviewing this agenda and talking with other participants, the US became aware that closing down the SWG-A at the end of this meeting would be premature.  Mr. Nomura presented the posted Japanese contribution proposing the publication of the SWG-A deliverables in a more formal manner.

Following extensive discussion during the course of the entire meeting and with appreciation for the uniqueness of the SWG-A, it was agreed to submit the following SWG-A deliverables for processing as a multi-part Type 3 Technical Report:
(see SWG-A Hamar Resolution 19:   Acceptance of the Timeline for Submission of SWG-A Deliverables as a Multi-Part Type 3 Technical Report, SWG-A Hamar Resolution 23:  SWG-A Report to the October 2007 JTC 1 Plenary and Draft Technical Report Submission and SWG-A Hamar Resolution 24:  Availability and Format of the Technical Report)
References:  SWG-A N 235 (US contribution), SWG-A N 238 (US contribution), SWG-A N 246 (Japanese contribution)

             
Task Group 1 (User Requirements) Session

9.    Task Group 1 Activities                (Dr. Gill and Mr. Takemura)
Task Group 1 Base Documents:  SWG-A N 210 (Fostering User Participation and Involvement), SWG-A N 212 cover and document (User Needs Summary Version 1.0), SWG-A N 213 Power Point or HTML (SDO Outreach Presentation), SWG-A N 214 Power Point or RTF or TXT (Disability Organization Outreach Presentation)

9.1    Ad Hoc 8 - Outreach
               (Dr. Grant)   
Scope:  Reconstituted with a new scope:
Ad Hoc Leader:  Dr. Kate Grant (JTC 1/SC 29).  Participants:  Mr. Tom Albin (US), Ms. Helle Bjarnø (Visual Impairment Knowledge Centre), Ms. Judy Brewer (W3C/WAI), Ms. Jessica Brodey (US), Mr. Andy Heath (UK), Ms. Mary Frances Laughton (Canada) and Mr. Yoshihiko Nakano (Japan). 

Dr. Kate Grant, Ad Hoc 8 Leader, was not in attendance due to a scheduling conflict.  Some of the Ad Hoc 8 participants reported that they had used the presentations.  The ISO/TC 159/SC 4 resolution was met with appreciation.

(see SWG-A Hamar Resolution 6:   Appreciation to ISO/TC 159/SC 4)

Ms. Higginbottom reported that Dr. Grant had confirmed that not much progress had been made on this activity since the Brussels meeting.  It was agreed that the tasks assigned to Ad Hoc 8 on Outreach had been completed and the ad hoc would not be reconstituted.

(see SWG-A Hamar Resolution 7:  Completion of Ad Hoc 8 on Outreach)
References:  SWG-A N 220 (reconstitution/call for additional participants), SWG-A N 133 cover and document (target organizations for external contacts), SWG-A N 210 (Fostering User Participation and Involvement), SWG-A N 213 Power Point or HTML (SDO Outreach), SWG-A N 214 Power Point or RTF or TXT (Disability Organization Outreach), SWG-A N 234 (ISO/TC 159/SC 4 resolution)

9.2    Ad Hoc 10 - User Needs Document Maintenance                (Ms. Snow-Weaver)
Scope:  Established to compile additional comments, additions or proposed changes to the User Needs Summary for future consideration.  Questions or requests for clarification on the User Needs Summary will be addressed by this ad hoc.  Ad Hoc Leader:  Ms. Andi Snow-Weaver (US).  Participants:  Mr. Tom Albin (US), Mr. Alex Li (US), Mr. Shigetoyo Nomura (Japan), Mr. Michael Takemura (US), Dr. Gregg Vanderheiden (JTC 1/SC 35), Seongil Lee (Republic of Korea) and Ms. Jessica Brodey (US).

Ms. Andi Snow-Weaver, Ad Hoc 10 Leader, led a review of the posted JTC 1/SC 35 and Canadian contributions proposing additions to the User Needs Summary.  The SWG-A participants discussed the contributions in great detail and dispositions of the comments were prepared.

(see SWG-A Hamar Resolution 8:  Disposition of Resolution 19 from the February 2007 JTC 1/SC 35 Plenary Regarding Additions to the User Needs Summary and SWG-A Hamar Resolution 9:  Disposition of Canadian Contribution Regarding Additions to the User Needs Summary)

The SWG-A agreed to a process for distributing the proposed changes to the User Needs Summary discussed at this meeting for 30-day review and comment.  The SWG-A agreed that the User Needs Summary would be Part 1 of the SWG-A Technical Report.  It was agreed that the tasks assigned to Ad Hoc 10 on User Needs Document Maintenance had been completed and the ad hoc would not be reconstituted.  The SWG-A delegated responsibility to Task Group 1 for addressing future proposed changes to the document.  

(see SWG-A Hamar Resolution 10:  Proposed Changes to the User Needs Summary, SWG-A Hamar Resolution 11:  Completion of Ad Hoc 10 on User Needs Document Maintenance, SWG-A Hamar Resolution 12:  Evolution of the User Needs Summary and SWG-A Hamar Resolution 20:  SWG-A Deliverable as Technical Report Part 1 (Information Technology: Accessibility Considerations for People with Disabilities: Part 1 – User Needs Summary))
References:  SWG-A N 222 (establishment/call for additional participants), SWG-A N 212 cover and document (User Needs Summary Version 1.0), SWG-A N 237 (JTC 1/SC 35 contribution), SWG-A N 240 (Canadian contribution)

9.3    Ad Hoc 11 - Reference Materials for the User Needs Summary                (Ms. Laughton)  
Scope:  Established to develop and use a template/format to gather reference materials for the User Needs Summary.  Ad Hoc Leader:  Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Toshihiro Suzuki (Japan), Mr. Michael Takemura (US) and Seongil Lee (Republic of Korea).

Ms. Mary Frances Laughton, Ad Hoc 11 Leader, led a breakout activity that developed the Template for Reference Materials for the User Needs Summary which was further refined during the general session of the meeting.  

(see SWG-A Hamar Resolution 13:  Acceptance of the Template for Reference Materials for the User Needs Summary)

It was agreed that Ad Hoc 11 on Reference Materials for the User Needs Summary should be reconstituted with a new scope and updated participation:
The Request for Reference Materials for the User Needs Summary (SWG-A N 256) along with a copy of the Template for Reference Materials for the User Needs Summary (SWG-A N 255) will be distributed for 30-day input.  The responses will be reviewed by Ad Hoc 11 and compiled into a revised version of the Reference Materials for the User Needs Summary document. 
Ad Hoc Leader:  Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Tom Albin (US), Dr. John Gill (UK), Dr. Riitta Hellman (Norway), Mr. Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Mr. Ken Salaets (ITI), Mr. Toshihiro Suzuki (Japan) and Mr. Michael Takemura (US).
(see SWG-A Hamar Resolution 14:  Reconstitution of Ad Hoc 11 on Reference Materials for the User Needs Summary)
Reference:  SWG-A N 223 (establishment/call for additional participants)


Task Group 2 (Accessibility Standards Inventory and Gap Analysis) Session


10.    Task Group 2 Activities                (Mr. Li)

The SWG-A agreed that the Accessibility Standards Inventory should be updated with the ITU-T SG 16 input review by Mr. Zetterström.  It was agreed that the updates to the Accessibility Standards Inventory accepted at the meeting would be distributed for 30-day review and comment.  The SWG-A agreed that the Accessibility Standards Inventory would be Part 2 of the SWG-A Technical Report.  

(see SWG-A Hamar Resolution 1:  Appreciation for the ITU-T SG 16 Presentation, SWG-A Hamar Resolution 15:  Proposed Changes to the Accessibility Standards Inventory and SWG-A Hamar Resolution 21:  SWG-A Deliverable as Technical Report Part 2 (Information Technology: Accessibility Considerations for People with Disabilities: Part 2 – Standards Inventory))
Task Group 2 Base Documents:  SWG-A N 141 (Updated Accessibility Standards Inventory Survey), SWG-A N 211 cover and document (Accessibility Standards Inventory Version 2.0), SWG-A N 248 cover attachment 1 and attachment 2 (ITU-T SG 16 update to SWG-A N 211)

10.1    Ad Hoc 9 - User Needs Mapping and Gap Analysis               (Dr. Carter and Dr. Yamada)       
Scope:  Established to do the User Needs Mapping and Gap Analysis on sample standards. The following sample standards and initial participants were identified:
Additionally, the ad hoc will develop instructions (including examples of user needs mapping on a sample set of standards and draft standards) for use by SDOs.  The following overall method is recommended in the development of instructions:
1st pass user needs mapping (direct mapping):  Step through user needs. Identify provision(s) in the standard that directly address specific user needs and record the specific clause of the standard addressing the user need as "directly addressing". Optionally include the text of provisions.

2nd pass user needs mapping (related mapping):  Look at user needs not yet addressed. Identify other provision(s) in the standard that are related in any way to these user needs and record them as "related". Optionally record the text of provisions or the references and relationship type (type of matching).
These instructions will also include information on how mapping is recorded and reported.
Ad Hoc Leaders: Dr. Jim Carter (Canada) and Dr. Hajime Yamada (Japan).  Participants:  Ms. Josée Auber (France), Ms. Judy Brewer (W3C/WAI), Ms. Jessica Brodey (US), Dr. John Gill (UK), Mr. Andy Heath (UK), Seongil Lee (Republic of Korea), Mr. Alex Li (US), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (Free Standards Group), Ms. Andi Snow-Weaver (US) and Dr. Gregg Vanderheiden (JTC 1/SC 35).


Dr. Jim Carter, Co-Leader of Ad Hoc 9 on User Needs Mapping and Gap Analysis, led a breakout activity that further refined the Guidance for User Needs Mapping document.  Many of the SWG-A participants worked on completing their assigned mappings.  It was agreed that the updates to the Guidance for User Needs Mapping accepted at the meeting would be distributed for 30-day review and comment.  The SWG-A agreed that the Guidance for User Needs Mapping would be Part 3 of the SWG-A Technical Report.  It was also agreed that the tasks assigned to Ad Hoc 9 on User Needs Mapping and Gap Analysis had been completed and the ad hoc would not be reconstituted.

(see SWG-A Hamar Resolution 16:  Version 1.0 of the Guidance for User Needs Mapping, SWG-A Hamar Resolution 17:  Outstanding User Needs Mappings, SWG-A Hamar Resolution 18:  Completion of Ad Hoc 9 on User Needs Mapping and Gap Analysis and SWG-A Hamar Resolution 22:  SWG-A Deliverable as Technical Report Part 3 (Information Technology: Accessibility Considerations for People with Disabilities: Part 3 – Guidance on User Needs Mapping))
References:  SWG-A N 221 (establishment/call for additional participants), SWG-A N 227 (mapping report for ISO DIS 9241-20), SWG-A N 230 cover guidance and mapping (version 0.1 of the Guidance for User Needs Mapping), SWG-A N 236 (JTC 1/SC 35 contribution), SWG-A N 241 (Canadian contribution), SWG-A N 242 cover guidance and mapping (version 0.2 of the Guidance for User Needs Mapping), SWG-A N 243 (Ad Hoc 9 report), SWG-A N 252 (Japanese mapping of JISX8341-5)


JTC 1 SWG-A Session


11.    Ad Hoc 12 - JTC 1 Web Site Accessibility               (Ms. Laughton)
Scope:  The SWG-A encourages JTC 1 and its Subcommittees to have accessible web sites and will provide guidance on this process and its rationale. The ad hoc was established to work with the JTC 1 Special Working Group on Accessibility Convener in her dealings with the JTC 1 Secretariat to improve visibility of the SWG-A through the establishment of a link from the JTC 1 home page to the SWG-A web site.  The SWG-A also requests that its meeting announcements be posted on the JTC 1 web site.  Ad Hoc Leader: Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Shadi Abou-Zahra (W3C/WAI), Ms. Josée Auber (France), Mr. Richard Clark (JTC 1/SC 29), Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (FSG) and Ms. Andi Snow-Weaver (US).  

Ms. Mary Frances Laughton, Ad Hoc 12 Leader, reported that SWG-A meeting notices and agendas were being posted on the JTC 1 web site but in an inaccessible form.  Links from the JTC 1 to the SWG-A web site were now active.  Ms. Higginbottom reported that she had contacted ISO and IEC staff to identify individuals who could assist in making the JTC 1 web site accessible.  Ms. Laughton has been provided the contact information for her contacts on ISO and IEC staff and has already initiated a dialogue.

There was significant discussion concerning the status of Ad Hoc 12.  It was agreed that Ad Hoc 12 on JTC 1 Web Site Accessibility would be reconstituted with a refined scope:
The JTC 1 Special Working Group on Accessibility reestablishes Ad Hoc 12 on JTC 1 Web Site Accessibility to provide outreach and guidance to the identified ISO and IEC staff in making the web sites for JTC 1 and its Subcommittees accessible and to encourage the member NBs to make their web sites accessible.  Ad Hoc Leader: Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Shadi Abou-Zahra (W3C/WAI), Ms. Josée Auber (France), Mr. Richard Clark (JTC 1/SC 29), Mr. Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (The Linux Foundation), Ms. Andi Snow-Weaver (US) and Mr. Toshihiro Suzuki (Japan).
(see SWG-A Hamar Resolution 25:  Reconstitution of Ad Hoc 12 on JTC 1 Web Site Accessibility)
References:  SWG-A N 224 (establishment/call for additional participants), SWG-A N 231 (JTC 1 Resolution 18), SWG-A N 245 (Japanese contribution)

12.    Project Plan for the JTC 1 SWG on Accessibility               (Mr. Salaets)

The project plan was reviewed at the conclusion of the meeting and it was agreed that it would be submitted for 30-day review and comment.

(see SWG-A Hamar Resolution 26:  Updated Project Plan)

      Reference:  SWG-A N 215


13.    Future Meetings

The JTC 1 Special Working Group on Accessibility agreed to cancel the meeting that had been tentatively scheduled for 24-28 September 2007. 

The following teleconferences were scheduled to address comments received on the SWG-A Deliverables:
The SWG-A agreed to schedule a physical meeting for 16-20 June 2008, or, alternatively, the dates of 3-6 September 2008, to conduct regular business and, if necessary and agreed to by JTC 1, to serve as the DTR ballot resolution meeting.

(see SWG-A Hamar Resolution 27:  Future Meetings)
       

14.    Approval of Resolutions


The approved resolutions are available in Attachment B.


15.    Close of the Meeting                (12:00 h - Friday, 27 April 2007)

The meeting was adjourned at 12:00 h on Friday, 27 April 2007.




Attachment A


Attendance Roster
JTC 1 Special Working Group on Accessibility (SWG-A)

23-27 April 2007 - Hamar, Norway

Organization
Representative(s)

Delegations



Canada
Jim Carter
Mary Frances Laughton
France
Josée Auber
Japan
Makoto Yoshida
Toshihiro Suzuki
Shigetoyo Nomura
Norway
Knut Lindelien
Kjell Aage Bringsrud
Asbjörn Hovstö
Riitta Hellman
Trine Tveter
Andreea Asprusten - on-site meeting support
United Kingdom
John Gill
Sean Hayes
Andy Heath
United States
Donald Deutsch
Tom Albin
Jessica Brodey - teleconference participation on 23 April 2007
Alex Li
Dave Michael
Andi Snow-Weaver
Michael Takemura
JTC 1/SC 35
Jim Carter
JTC 1/SC 36
Erlend Øverby
Andy Heath
CEN TC 224 WG 6
Adam Balfour
Linux Foundation
Janina Sajka
ITI
Ken Salaets
W3C/WAI
Judy Brewer
Shadi Abou-Zahra
Visual Impairment Knowledge Centre
Helle Bjarnø

Liaison Officer


CEN/ISSS WSDPA Liaison Officer
Andy Heath
ITU-T SG 16
Erik Zetterström

Officers


SWG-A Convener
Karen Higginbottom
SWG-A Secretariat
Jennifer Garner
Ad Hoc 12 Leader
Mary Frances Laughton
Task Group 1 Co-Conveners
John Gill
Michael Takemura
Ad Hoc 10 Leader
Andi Snow-Weaver
Ad Hoc 11 Leader
Mary Frances Laughton
Task Group 2 Convener
Alex Li
Ad Hoc 9 Co-Leader
Jim Carter




Attachment B

ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 

JTC 1 SWG-A N 263

2006-04-30

 

Document Type: Resolutions
Title: Resolutions from the 23-27 April 2007 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) - Hamar, Norway
Source: JTC 1 SWG-A Secretariat 
Action ID:

Requested Action:
Resolutions adopted at the April 2007 meeting of the JTC 1 SWG on Accessibility.


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org





Resolutions from the 23-27 April 2007 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) Hamar, Norway



SWG-A Hamar Resolution 1:  Appreciation for the ITU-T SG 16 Presentation

The JTC 1 Special Working Group on Accessibility expresses its appreciation to Mr. Erik Zetterström for his presentation on ITU-T SG 16 activities and proposed updates to the SWG-A Accessibility Standards Inventory (SWG-A N 253).

Unanimous


SWG-A Hamar Resolution 2:  Appreciation for the CEN TC 224 WG 6 Presentation 

The JTC 1 Special Working Group on Accessibility expresses its appreciation to Mr. Adam Balfour for his presentation on New Item of Work Proposed by Standards Norway to “Ensure That Public Procurement of Self Service Systems Facilitates Access by All People” (SWG-A N 251).

Unanimous


SWG-A Hamar Resolution 3:  Appreciation for the Japanese National Body Presentation

The JTC 1 Special Working Group on Accessibility expresses its appreciation to Mr. Makoto Yoshida for his presentation on JIS X 8341-5 "Guidelines for older persons and persons with disabilities - Information and communications equipment, software and services - Part 5:  Office equipment” (SWG-A N 249).

Unanimous


SWG-A Hamar Resolution 4:  Appreciation for the JTC 1/SC 36 Presentation

The JTC 1 Special Working Group on Accessibility expresses its appreciation to Mr. Erlend Øverby for his presentation on accessibility work in JTC 1/SC 36 (SWG-A N 250).

Unanimous


SWG-A Hamar Resolution 5:  JTC 1 Special Working Group on Accessibility Response to JTC 1 Banff Resolution 19

The JTC 1 Special Working Group on Accessibility requests that its Convener prepare the SWG-A response to JTC 1 Banff Resolution 19 (Trial of Enhanced Use of Teleconferencing) for 30-day review and comment by the SWG-A participants prior to its submission to the October 2007 JTC 1 Plenary.

Unanimous


SWG-A Hamar Resolution 6:   Appreciation to ISO/TC 159/SC 4

The JTC 1 Special Working Group on Accessibility notes with appreciation ISO/TC 159/SC 4 Resolution 226 (SWG-A N 234) requesting that its WGs review the JTC 1 SWG on Accessibility document on User Needs Summary and assess its relevance to their work items.

Unanimous


SWG-A Hamar Resolution 7:  Completion of Ad Hoc 8 on Outreach

The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 8 (Outreach) and thanks Dr. Kate Grant (JTC 1/SC 29) for her leadership of the activity.

Unanimous


SWG-A Hamar Resolution 8:  Disposition of Resolution 19 from the February 2007 JTC 1/SC 35 Plenary Regarding Additions to the User Needs Summary

The JTC 1 Special Working Group on Accessibility expresses its appreciation to JTC 1/SC 35 for its review of the User Needs Summary and contribution proposing additions (SWG-A N 237).  The SWG-A reviewed the SC 35 contribution in great detail and agreed upon alternative wording that was accepted as being within the scope of the SWG-A activity (SWG-A N 258) and will be incorporated into the User Needs Summary.

Unanimous


SWG-A Hamar Resolution 9:  Disposition of Canadian Contribution Regarding Additions to the User Needs Summary

The JTC 1 Special Working Group on Accessibility expresses its appreciation to the Canadian National Body for its review of the User Needs Summary and contribution proposing additions (SWG-A N 240).  The SWG-A reviewed the Canadian contribution in great detail and agreed upon alternative wording that was accepted (SWG-A N 259) and will be incorporated into the User Needs Summary.

Unanimous


SWG-A Hamar Resolution 10:  Proposed Changes to the User Needs Summary

The JTC 1 Special Working Group on Accessibility instructs the Secretariat to distribute the changes to Version 1.0 of the User Needs Summary (SWG-A N 260) for a 30-day review and comment period.  The comments will be reviewed by the User Needs Summary project editor in consultation with the SWG-A and will be incorporated into Version 2.0 of the User Needs Summary.

Unanimous


SWG-A Hamar Resolution 11:  Completion of Ad Hoc 10 on User Needs Document Maintenance

The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 10 (User Needs Document Maintenance) and thanks Ms. Andi Snow-Weaver (US) for her leadership of the activity. 

Unanimous


SWG-A Hamar Resolution 12:  Evolution of the User Needs Summary

The JTC 1 Special Working Group on Accessibility recognizes the evolving nature of the User Needs Summary and delegates responsibility within the SWG-A for dealing with any proposed changes to the User Needs Summary to Task Group 1.

Unanimous


SWG-A Hamar Resolution 13:  Acceptance of the Template for Reference Materials for the User Needs Summary

The JTC 1 Special Working Group on Accessibility accepts the Template for Reference Materials for the User Needs Summary (SWG-A N 255) for use in requesting the submission of reference materials.

Unanimous


SWG-A Hamar Resolution 14:  Reconstitution of Ad Hoc 11 on Reference Materials for the User Needs Summary

The JTC 1 Special Working Group on Accessibility reconstitutes Ad Hoc 11 on Reference Materials for the User Needs Summary with a new scope: 
The Request for Reference Materials for the User Needs Summary (SWG-A N 256) along with a copy of the Template for Reference Materials for the User Needs Summary (SWG-A N 255) will be distributed for 30-day input.  The responses will be reviewed by Ad Hoc 11 and compiled into a revised version of the Reference Materials for the User Needs Summary document. 
Ad Hoc Leader:  Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Tom Albin (US), Dr. John Gill (UK), Dr. Riitta Hellman (Norway), Mr. Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Mr. Ken Salaets (ITI), Mr. Toshihiro Suzuki (Japan) and Mr. Michael Takemura (US).

Unanimous


SWG-A Hamar Resolution 15:  Proposed Changes to the Accessibility Standards Inventory

The JTC 1 Special Working Group on Accessibility instructs the Secretariat to distribute the changes to Version 2.0 of the Accessibility Standards Inventory (SWG-A N 261) for a 30-day review and comment period.  The comments will be reviewed by the Accessibility Standards Inventory project editor in consultation with the SWG-A participants and will be incorporated into Version 3.0 of the Accessibility Standards Inventory.

Unanimous


SWG-A Hamar Resolution 16:  Version 1.0 of the Guidance for User Needs Mapping

The JTC 1 Special Working Group on Accessibility instructs the Secretariat to distribute the updated version of the Guidance for User Needs Mapping (Version 0.3) (SWG-A N 257) for a 30-day review and comment period.  The comments will be reviewed by the Guidance for User Needs Mapping project editor in consultation with the SWG-A participants and will be incorporated into Version 1.0 of the Guidance for User Needs Mapping.  A new page on the SWG-A web site will be established to reflect the current version of the Guidance for User Needs Mapping and the received mappings.

Unanimous


SWG-A Hamar Resolution 17:  Outstanding User Needs Mappings   

The JTC 1 Special Working Group on Accessibility requests that the outstanding User Needs Mappings be provided to the SWG-A Secretariat by June 8, 2007 for distribution to the SWG-A participants.

Unanimous


SWG-A Hamar Resolution 18:  Completion of Ad Hoc 9 on User Needs Mapping and Gap Analysis

The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 9 (User Needs Mapping and Gap Analysis) and thanks Dr. Jim Carter (Canada) and Dr. Hajime Yamada (Japan) for their leadership of the activity.

Unanimous


SWG-A Hamar Resolution 19:   Acceptance of the Timeline for Submission of SWG-A Deliverables as a Multi-Part Type 3 Technical Report

The JTC 1 Special Working Group on Accessibility accepts the timeline contained in SWG-A N 254 for the submission of the following SWG-A deliverables for processing as a multi-part Type 3 Technical Report:
Unanimous


SWG-A Hamar Resolution 20:  SWG-A Deliverable as Technical Report Part 1 (Information Technology: Accessibility Considerations for People with Disabilities: Part 1 – User Needs Summary)

The JTC 1 Special Working Group on Accessibility appoints Dr. Jim Carter as project editor and Ms. Andi Snow-Weaver as project co-editor for reformatting the SWG-A User Needs Summary (as updated after our teleconference of 9 July) and preparing it for submission to the JTC 1 Plenary for consideration to ballot as a Draft Technical Report Type 3 entitled Information Technology: Accessibility Considerations for People with Disabilities: Part 1 – User Needs Summary.

Unanimous


SWG-A Hamar Resolution 21:  SWG-A Deliverable as Technical Report Part 2 (Information Technology: Accessibility Considerations for People with Disabilities: Part 2 – Standards Inventory)

The JTC 1 Special Working Group on Accessibility appoints Dr. Jim Carter as project editor and Mr. Alex Li as project co-editor for reformatting the SWG-A Accessibility Standards Inventory (as updated after our teleconference of 9 July) and preparing it for submission to the JTC 1 Plenary for consideration to ballot as a Draft Technical Report Type 3 entitled Information Technology: Accessibility Considerations for People with Disabilities: Part 2 – Standards Inventory.

Unanimous


SWG-A Hamar Resolution 22:  SWG-A Deliverable as Technical Report Part 3 (Information Technology: Accessibility Considerations for People with Disabilities: Part 3 – Guidance on User Needs Mapping)

The JTC 1 Special Working Group on Accessibility appoints Dr. Jim Carter as project editor and Dr. Hajime Yamada as project co-editor for reformatting the Guidance on User Needs Mapping (as updated after our teleconference of 9 July) and preparing it for submission to the JTC 1 Plenary for consideration to ballot as a Draft Technical Report Type 3 entitled Information Technology: Accessibility Considerations for People with Disabilities: Part 3 – Guidance on User Needs Mapping.

Unanimous


SWG-A Hamar Resolution 23:  SWG-A Report to the October 2007 JTC 1 Plenary and Draft Technical Report Submission

The JTC 1 Special Working Group on Accessibility resolves to request JTC 1, at its October 2007 Plenary, to accept the SWG-A Deliverables (as identified in Resolutions 20, 21 and 22) as consensus documents from the SWG-A and to initiate the ballot process for approval of the documents as a multi-part Technical Report Type 3. Further, the JTC 1 SWG-A offers its services to JTC 1 for the ballot resolution meeting.

Unanimous


SWG-A Hamar Resolution 24:  Availability and Format of the Technical Report

Anticipating the successful approval of the Technical Report, the JTC 1 Special Working Group on Accessibility instructs its Convener to request of JTC 1 that it be freely available and to provide supporting rationale as per JTC 1 N 7604.  The SWG-A also requests the publication of the TR in accessible HTML as the primary format as well as in accessible PDF.

Unanimous


SWG-A Hamar Resolution 25:  Reconstitution of Ad Hoc 12 on JTC 1 Web Site Accessibility

The JTC 1 Special Working Group on Accessibility reestablishes Ad Hoc 12 on JTC 1 Web Site Accessibility to provide outreach and guidance to the identified ISO and IEC staff in making the web sites for JTC 1 and its Subcommittees accessible and to encourage the member NBs to make their web sites accessible.  Ad Hoc Leader: Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Shadi Abou-Zahra (W3C/WAI), Ms. Josée Auber (France), Mr. Richard Clark (JTC 1/SC 29), Mr. Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (The Linux Foundation), Ms. Andi Snow-Weaver (US) and Mr. Toshihiro Suzuki (Japan).

Unanimous


SWG-A Hamar Resolution 26:  Updated Project Plan

The updated SWG-A Project Plan (SWG-A N 262) will be distributed for 30-day review and comment.  Activities referenced in the Project Plan will be initiated and their due dates may be modified due to the comments received. The comments will be reviewed by the Project Plan editor in consultation with the editors and the SWG-A and will be incorporated into an updated version of the Project Plan.

Unanimous

SWG-A Hamar Resolution 27:  Future Meetings

The JTC 1 Special Working Group on Accessibility resolves to cancel the meeting that had been tentatively scheduled for 24-28 September 2007. 

The following teleconferences are scheduled to address comments received on the SWG-A Deliverables:
The SWG-A agrees to schedule a physical meeting for 16-20 June 2008, or, alternatively, the dates of 3-6 September 2008, to conduct regular business and, if necessary and agreed to by JTC 1, to serve as the DTR ballot resolution meeting.

Unanimous



Appreciation Resolutions

A.  The JTC 1 Special Working Group on Accessibility expresses its appreciation to Standards Norway for arranging and hosting this meeting at the Scandic Hotel in Hamar, Norway and for providing the wonderful facilities.  In particular, the JTC 1 SWG on Accessibility expresses its special thanks to Mr. Knut Lindelien, Ms. Berit Holthe and Ms. Andreea Asprusten of Standards Norway for their excellent preparation and hard work before the meeting and their outstanding and flexible support during the meeting.  The SWG-A thanks Ms. Trine Tveter of Standards Norway for her welcoming remarks.  The SWG-A expresses its thanks to Mr. Einar Busterud, the Mayor of Hamar, for hosting the lovely tour at the Hedmarksmuseet.

Acclamation



B.  The JTC 1 Special Working Group on Accessibility expresses its appreciation to the drafting committee members:  Ms. Josée Auber (France), Dr. Jim Carter (Canada), Ms. Mary Frances Laughton (Canada), Mr. David Michael (US), Mr. Shigetoyo Nomura (Japan), Mr. Erlend Øverby (JTC 1/SC 36), and Ms. Jennifer Garner (SWG-A Secretariat).

Acclamation


C.  The JTC 1 Special Working Group on Accessibility expresses its appreciation to its Convener (Ms. Karen Higginbottom), Secretariat (Ms. Jennifer Garner), Task Group 1 Co-Conveners (Dr. John Gill and Mr. Michael Takemura) and Task Group 2 Convener (Mr. Alex Li) for their leadership of this activity. 

Acclamation





Disposition of agenda items that did not result in a resolution or further action


Agenda Item Number Item Disposition
5.1 ISO/TC 159 Liaison Officer no written report received – no action requested or taken
5.2 CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer no written report received – no action requested or taken
5.4 TEITAC report received – no action requested or taken
6.3 Status Update on W3C/WAI WCAG 2.0 and Other WAI Guidelines oral report received – no action requested or taken
8. Contributions Concerning the Future of the JTC 1 Special Working Group on Accessibility contributions reviewed – no action agreed upon at meeting