ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 

JTC 1 SWG-A N 226

2006-10-25

 

Document Type: Meeting Report
Title: Report of the 18-22 September 2006 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) - Brussels, Belgium
Source: JTC 1 SWG-A Secretariat 
Action ID:

Requested Action:
For information


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org






Meeting Report
JTC 1 Special Working Group on Accessibility
(SWG-A)
18-22 September 2006 - Brussels, Belgium



Location:
CEN/CENELEC Meeting Centre
35, rue de Stassart straat
B-1050 Brussels
Belgium
+ 32 2 519 6871 (Telephone)
+ 32 2 519 6919 (Fax)
http://www.meetingcentre.org/languagesforMTR/EN/indexen.html




JTC 1 SWG-A Session

1.    Opening of Meeting                (9:00 h - Monday, 18 September 2006)

Ms. Higginbottom, Convener of the JTC 1 Special Working Group on Accessibility (SWG-A), called the meeting to order on 18 September 2006 and thanked CEN/CENELEC for hosting the meeting.  Mr. Luc Van den Berghe, Unit Manager for the Pre-Standards Department of the European Committee for Standardization (CEN/PSD), gave the welcoming remarks and logistics information.


2.    Introduction of Participants

The list of participants is available in Attachment A.


3.    Adoption of SWG-A Agenda

The agenda was adopted with the following updates:
       Reference:  SWG-A N 202


4.    Convener’s Remarks                (Ms. Higginbottom)  

Ms. Higginbottom stated that an amazing amount of collaborative work took place since the March 2006 meeting with significant input to the user needs content and the expansion of the standards inventory into four additional areas.  She gave special thanks to Andi Snow-Weaver and her team, and Alex Li and his team, for such thorough contributions and is looking forward to progressing the work this week for presentation to JTC 1.  She also congratulated the group as Recommendation 14 from the SWG-Directives recommends accepting the SWG-Accessibility request to add accessibility text to the JTC 1 NP Form. 

Ms. Higginbottom noted that TG 1 Ad hoc 7, Fostering User Participation, would be led by Mr. Ken Salaets.  Additionally, as there was no response to the call for TG 2 Convener, she has asked Mr. Alex Li to take that position.  She asked that all TGs and ad hocs make certain to update the project plan to reflect their progress.

Lastly, Ms. Higginbottom provided a calendar of the outreach activities performed since the March SWG-A meeting and some of the key points identified through those interactions: 
4.1    Appointment of Drafting Committee

The following participants volunteered to serve on the drafting committee:

5.    Liaison Reports
5.1    ISO/TC 159 Liaison Officer                (Ms. Harker)

The SWG-A was referred to the ISO/TC 159 Liaison Officer report (SWG-A N 204).  It was noted that ISO 9241-171 was currently out for DIS ballot and that
ISO 9241-20 had recently passed DIS ballot.  It was also noted that a status report on ISO/DTR 22411 would be presented later in the meeting by Dr. Kurakata under agenda item 5.1.1.

         Reference:  SWG-A N 204 cover and DIS
5.1.1    ISO/TC 159/WG 2 Status Report on ISO/PDTR 22411                (Dr. Kurakata)
(Ergonomic data and guidelines for the application of ISO/IEC Guide 71 in standards related to products and services to address the needs of older persons and persons with disabilities)

Dr. Kurakata, the ISO/TC 159/WG 2 Secretariat, gave a presentation on the recent progress on work of the committee and the status of ISO/PDTR 22411.

(see SWG-A Brussels Resolution 1:  ISO/TC 159/WG 2 Secretariat Presentation on the Status of ISO/PDTR 22411 - Attachment B)

Reference:  SWG-A N 217
5.2    CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer                (Mr. Crombie)

Mr. Crombie presented the CEN/ISSS WS DPA Liaison Officer report (SWG-A N 203).  Mr. Li was invited to coordinate with Mr. Crombie on the CEN/ISSS WS DPA standards inventory.

          Reference:  SWG-A N 203
                   
5.3    ITU-T SG 16 Liaison Officer                (Dr. Matsumoto)       

A report was not submitted for consideration at this meeting.  

It was noted that the next ITU-T SG 16 meeting will be held in Geneva in November 2006.  The SWG-A requested that a link be established to the ITU-T SG 16 web site from the SWG-A contacts page.

6.    Regional Status Reports
6.1    Asia-Pacific
6.1.1    Japan                (Mr. Yoshida)             

Mr. Yoshida, Standardization Office of Information Technology, Ministry of Economy, Trade and Industry (METI), gave a presentation on the JISC strategy for IT accessibility standardization (SWG-A N 205).

Reference:  SWG-A N 205  
6.2    North America             

A report was not submitted for consideration at this meeting.

The US delegation reported that a Section 508 refresh had been initiated and would be handled by the Telecommunications and Electronic and Information Technology Advisory Committee (TEITAC).

6.3    Europe

A report was not submitted for consideration at this meeting.

6.4    Other

A report was not submitted for consideration at this meeting.

7.    Target Organizations for External Contact

The list of target organizations for external contact was reviewed (SWG-A N 133).  SWG-A participants were to provide information on additional external contacts to the Ad Hoc 8 Leader, Dr. Kate Grant.

       Reference:  SWG-A N 133 cover and document


8.    Project Plan for the JTC 1 SWG on Accessibility

The SWG-A participants were reminded that the Project Plan was an internal management tool developed at the September 2005 SWG-A meeting in Tokyo and updated during the March 2006 meeting.  The updated Project Plan (SWG-A N 148) was distributed following the March 2006 meeting for 30-day review and comment.  No comments were received.

It was announced at the September 2006 meeting that Mr. Salaets would replace Mr. Thurston as the editor of the SWG-A Project Plan.  Updates were captured during the meeting and it was agreed that the revised version (SWG-A N 215) would be circulated following the meeting for 30-day review and comment.

It was agreed that in the future, review of the Project Plan will be placed at the end of the agenda to occur at the end of the meeting.

(see SWG-A Brussels Resolution 25:  Updated Project Plan - Attachment B)

       Reference:  SWG-A N 148


9.    Contributions on Long Term Plans

The posted contributions were reviewed:  Dr. Carter presented the Canadian contribution (SWG-A N 176), Dr. Vanderheiden reviewed the SC 35 contribution (SWG-A N 181), and Mr. Nomura reviewed Japanese contribution (SWG-A N 206).  Following discussion, it was agreed that the SWG-A would remain active for at least another year.

       Reference:  SWG-A N 165 (call for contributions), SWG-A N 176 (Canada), SWG-A N 181 (JTC 1/SC 35), SWG-A N 206 (Japan)


10.  JTC 1/SC 36 Contributions Concerning the SWG-A Meeting Schedule

The SWG-A reviewed the SC 36 contributions (SWG-A N 167 and 187) and it was agreed that the SC 36 schedule would be taken into consideration when preparing the future SWG-A meeting schedule.

        Reference:  SWG-A N 167 (JTC 1/SC 36), SWG-A N 187 (JTC 1/SC 36/WG 7)


11.    Canadian Comments in Response to Resolutions from the March 2006 Meeting

Dr. Carter reviewed the Canadian comments (SWG-A N 171) in response to resolutions from the March 2006 SWG-A meeting.

          Reference:  SWG-A N 171


12.    US Contribution Proposing the Establishment of a Liaison with TEITAC

Ms. Myers presented the US contribution proposing the establishment of Category C Liaison between the JTC 1/SWG-A and TEITAC (SWG-A N 190).  Ms. Higginbottom observed that since TEITAC did not have a liaison relationship with JTC 1, the request would be submitted for approval at the November 2006 JTC 1 Plenary. It was noted that a statement of perceived benefits was required by JTC 1 procedures and would be prepared for submission with the liaison request.

(see SWG-A Brussels Resolution 2:  Category C Liaison with the Telecommunications and Electronic and Information Technology Advisory Committee (TEITAC) - Attachment B)

          Reference:  SWG-A N 190


13.    JTC 1/SC 37 Contribution About the Work of SC 37 Concerning Accessibility

Ing. Mario Savastano gave a presentation on the work of SC 37 concerning accessibility (SWG-A N 216).

         Reference:  SWG-A N 193, SWG-A N 216


Task Group 2 Session


14.    Task Group 2 Activities                (Mr. Li)

Agenda item 14.3 (Ad Hoc 3 - Accessibility Standards Inventory) was addressed prior to agenda item 14.2 (Ad Hoc 1 - Gap Analysis).
14.1    Appointment of Task Group 2 Convener

Ms. Higginbottom announced that Mr. Li (US) had agreed to serve as the Task Group 2 Convener.

(see SWG-A Brussels Resolution 3:  Appointment of Convener for Task Group 2 on Accessibility Standards Inventory and Gap Analysis - Attachment B)

            Reference:  SWG-A N 160 (call for candidates)

14.2    Ad Hoc 1 - Gap Analysis               (Ms. Auber)       
Scope:   Reconstituted to conduct the actions in the project plan related to the Gap Analysis that are to be completed by the September 2006 meeting.  Ad Hoc Leader:  Ms. Josée Auber (France).  Participants:  Mr. James Thurston (ITI) and Mr. Shigetoyo Nomura (Japan).

The referenced documents were reviewed.  Ms. Auber reported that the updated version of the User Needs Summary was not available in time for Ad Hoc 1 to do gap analysis in advance of this meeting.

The participants agreed to work on the following tasks during the Task Group 2 session of this meeting:  
Additionally, an abbreviated User Needs mapping was performed for ISO/DIS 9241-171.

It was agreed that the tasks assigned to Ad Hoc 1 had been completed and the ad hoc would not be reconstituted.

(see SWG-A Brussels Resolution 5:  Copyright Issues;  SWG-A Brussels Resolution 6:  Establishment of Ad Hoc 9 on User Needs Mapping and Gap Analysis;  and SWG-A Brussels Resolution 7:  Gap Analysis Model/Methodology (between now and April 2007 meeting))  

The following Task Group 2 recommendations were submitted for consideration during the Task Group 1 session of this SWG-A meeting:
           Reference:  SWG-A N 152 (reconstitution/call for additional participants), SWG-A N 161 (call for comments on trial gap analysis contributions - SWG-A N 131 cover and document, SWG-A N 132 and SWG-A N 136 cover and document), SWG-A N 162 (call for contributions - performance of trial gap analyses), SWG-A N 172 (Canadian comments on SWG-A N 161), SWG-A N 173 (Canadian comments on SWG-A N 162), SWG-A N 178 (JTC 1/SC 35 comments on SWG-A N 161), SWG-A N 192 (Ad Hoc 1 report), SWG-A 207 cover and document (gap analysis for the Communications field)

14.3    Ad Hoc 3 - Data Collection for Standards Inventory                (Mr. Li)
Scope:  Reconstituted to conduct the actions in the project plan related to the data collection and standards inventory that are to be completed by the September 2006 meeting.  Ad Hoc Leader:  Mr. Alex Li (US).  Participants: Ms. Mary Frances Laughton (Canada) and Mr. Shigetoyo Nomura (Japan).  The following lead contacts were identified for the selected domains:  Mr. Alex Li (US) - Software (including application software), Ms. Josée Auber (France) - Communications (that relate to user interface), Ms. Mary Frances Laughton (Canada) - Public access terminals including voting machines and Mr. Shigetoyo Nomura (Japan) - Consumer Electronics (includes multimedia standards).

The posted documents were reviewed.  It was agreed that the tasks assigned to Ad Hoc 3 had been completed and the ad hoc would not be reconstituted.

(see SWG-A Brussels Resolution 9:  Appreciation to ITU-T and ETSI Rapporteurs and Editors;  SWG-A Brussels Resolution 10:  Version 2.0 of the Accessibility Standards Inventory for Computer Hardware, Software, Communications, Public Access Terminals and Consumer Electronics Domains; and SWG-A Brussels Resolution 11:  Completion of Ad Hoc 3 on Data Collection for Standards Inventory - Attachment B)

           Reference:  SWG-A N 153 (reconstitution/call for additional participants), SWG-A N 123 cover and document (standards inventory for computer hardware domain), SWG-A N 201 cover and document (Ad Hoc 3 report and updated standards inventory)

Task Group 1 Session

15.    Task Group 1 Activities                (Dr. Gill and Mr. Takemura)

Mr. Takemura expressed appreciation to Ms. Snow-Weaver (Ad Hoc 4 Leader) and Dr. Yamada (Ad Hoc 5 Leader) for the large volume of work their ad hocs had completed since the March 2006 SWG-A meeting.

Task Group 1 reviewed Task Group 2 recommendations developed earlier this week and agreed to consider them during the Task Group 1 Ad Hoc discussions at this meeting:
Ms. Inmaculada Placencia-Porrero with the European Commission was a surprise visitor on the afternoon of 20 September and participated in an interactive discussion with the SWG-A participants concerning opportunities for information exchange between the SWG-A and the new EC activity.
15.1    Ad Hoc 4 - User Needs Summary                (Ms. Snow-Weaver)   
Scope:  Reconstituted to review the comments received on the revised User Needs Summary (SWG-A N 147) and prepare a revised version to be provided to Ad Hoc 1 for use in the Gap Analysis.  The ad hoc will initiate a contribution on lessons learned regarding future inputs to Guide 71.  Ad Hoc Leader:  Ms. Andi Snow-Weaver (US).  Participants:  Mr. Tom Albin (US), Ms. Josée Auber (France), Ms. Judy Brewer (W3C/WAI), Ms. Jessica Brodey (US), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Mr. Alex Li (US), Mr. Yoshihiko Nakano (Japan), Mr. Shigetoyo Nomura (Japan), Mr. Toshihiro Suzuki (Japan), Dr. Akira Terashima (Japan), Mr. Michael Takemura (US), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (JTC 1/SC 35). 

The referenced documents were reviewed and revisions to the User Needs Summary were developed at the meeting.

It was agreed that the tasks assigned to Ad Hoc 4 had been completed and the ad hoc would not be reconstituted.

(see SWG-A Brussels Resolution 8:  Agreement Not to Filter the User Needs Summary by Domain;  SWG-A Brussels Resolution 12:  Version 1.0 of the User Needs Summary;  SWG-A Brussels Resolution 13:  Completion of Ad Hoc 4 on User Needs Summary;  SWG-A Brussels Resolution 14:  Establishment of Ad Hoc 10 on User Needs Document Maintenance; and SWG-A Brussels Resolution 15:  Establishment of Ad Hoc 11 on Reference Materials for the User Needs Summary)

           Reference:  SWG-A N 154 (reconstitution/call for additional participants), SWG-A N 147 cover and document (revised User Needs Summary - call for comments), SWG-A N 166 (Gardner-Bonneau's comments on SWG-A N 147), SWG-A N 168 cover and document (Ad Hoc 4 Leader contribution - updated format for User Needs Summary), SWG-A N 170 (Canadian comments on SWG-A N 147), SWG-A N 177 (JTC 1/SC 35 comments on SWG-A N 147), SWG-A N 182 cover and document (TG 1 Co-Convener contribution - correction to SWG-A N 168), SWG-A N 186 cover and document (updated Japanese contribution on SWG-A N 168), SWG-A N 198 cover and document (Ad Hoc 4 report and updated User Needs Summary)

15.2    Ad Hoc 5 - User Needs Summary Introduction and Instructions                (Dr. Yamada)
Scope:  Reconstituted to to consider and resolve the comments on SWG-A N 146.  Ad Hoc 5 will prepare an updated version for distribution to the SWG-A.  Ad Hoc Leader:  Dr. Hajime Yamada (Japan).  Participants:  Ms. Jessica Brodey (US), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Ms. Mary Frances Laughton (Canada), Mr. Michael Takemura (US), Mr. James Thurston (ITI), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (JTC 1/SC 35).

The referenced documents were reviewed and revisions to the User Needs Summary Introduction were developed at the meeting.

It was agreed that the tasks assigned to Ad Hoc 5 had been completed and the ad hoc would not be reconstituted.

(see SWG-A Brussels Resolution 16:  Acceptance of the User Needs Summary Introduction; and SWG-A Brussels Resolution 17:  Completion of Ad Hoc 5 on User Needs Summary Introduction and Instructions)

           Reference:  SWG-A N 155 (reconstitution/call for additional participants), SWG-A N 163 (call for comments on SWG-A N 146 - Introduction and Instructions for the User Needs Summary), SWG-A N 174 (Canadian comments), SWG-A N 179 (JTC 1/SC 35 comments), SWG-A N 188 (Ad Hoc 5 report and updated Introduction and Instructions for the User Needs Summary)

15.3    Ad Hoc 7 - Fostering User Participation and Involvement                (Mr. Salaets)  
Scope:  Reconstituted to consider and resolve the comments on SWG-A N 144.  Ad Hoc 7 will produce a revised version of the document for distribution to the SWG-A.  Ad Hoc Leader:  Mr. Ken Salaets (ITI).  Participants:  Dr. Akira Terashima (Japan), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Mr. Jim Tobias (US), Ms. Judy Brewer (W3C/WAI).

The posted documents were reviewed and a revised version of the Fostering User Participation and Involvement document was prepared at the meeting.

It was agreed that the tasks assigned to Ad Hoc 7 had been completed and the ad hoc would not be reconstituted.

(see SWG-A Brussels Resolution 18:  Acceptance of the Fostering User Participation and Involvement Document; and SWG-A Brussels Resolution 19:  Completion of Ad Hoc 7 on Fostering User Participation and Involvement)

           Reference:  SWG-A N 156 (reconstitution/call for additional participants), SWG-A N 164 (call for comments on SWG-A N 144 - Ad Hoc 7 draft submission), SWG-A N 175 (Canadian comments), SWG-A N 180 (JTC 1/SC 35 comments), SWG-A N 195 (Ad Hoc 7 report and updated submission)

15.4    Ad Hoc 8 - Outreach                (Dr. Grant)
Scope:  Established to finalize the presentation (SWG-A N 140), produce a matrix of committees SWG members are involved with and to whom they can take the presentation (and when), find “missionary” volunteers to give presentation to groups where no SWG-A members are involved, collate feedback when response regarding the inventory (if any) is likely, whether the group will do gap analysis themselves, provide link to email support required for doing the gap analysis, provide rationale for access to text of identified clauses and educate contributors on the gap analysis methodology.  Ad Hoc Leader:  Dr. Kate Grant (JTC 1/SC 29).  Participants:  Mr. Tom Albin (US), Ms. Mary Frances Laughton (Canada) and Mr. Yoshihiko Nakano (Japan).

The referenced documents were reviewed. An updated version of the SDO Outreach presentation and a Disability Organization Outreach presentation were developed at the meeting.

Ad Hoc 8 was reconstituted with a new scope.

(see SWG-A Brussels Resolution 20:  Acceptance of SDO and Disability Organization Outreach Presentations;  SWG-A Brussels Resolution 21:  Reconstitution of Ad Hoc 8 on Outreach;  SWG-A Brussels Resolution 22:  "Current Set" of Base Documents;  SWG-A Brussels Resolution 23:  Outreach Matrix;  SWG-A Brussels Resolution 24:  Establishment of Ad Hoc 12 on JTC 1 Web Site Accessibility;  and SWG-A Brussels Resolution 27:  Meaningful File Names for All SWG-A Documents)

            Reference:  SWG-A N 157 (establishment/call for participants), SWG-A N 140 (draft presentation), SWG-A N 199 (Ad Hoc 8 report)

JTC 1 SWG-A Session


16.    Future Meetings
       
In response to the UK contribution (SWG-A N 200) and the discovery that the tentative dates for the next meeting would overlap with the March 2007 CSUN conference, the SWG-A discussed alternate dates for the first 2007 meeting.  

The participants agreed that in the future, the Task Group 1 session should be held prior to the Task Group 2 session to assist in a more natural flow and progression of work.

The JTC 1 SWG on Accessibility accepted the Norwegian delegation's offer to host the 23-27 April 2007 meeting of the JTC 1 Special Working Group on Accessibility in Oslo, Norway.   Deadlines for the meeting were agreed upon.

(see SWG-A Brussels Resolution 26:  Deadlines for 23-27 April 2007 SWG-A Meeting)

In the event that second SWG-A meeting is needed in 2007, the participants agreed to reserve the dates of 24-28 September 2007.

         Reference:  SWG-A N 200 (UK contribution)


17.    Approval of Resolutions


The approved resolutions are available in Attachment B.


18.    Close of the Meeting                (15:00 h - Friday, 22 September 2006)

The meeting was adjourned at 13:00 h on Friday, 22 September 2006.




Attachment A

Attendance Roster
JTC 1 Special Working Group on Accessibility (SWG-A)

18-22 September 2006 - Brussels, Belgium

Organization
Representative(s)

Delegations



Canada
Jim Carter
Mary Frances Laughton
France
Josée Auber
Germany
Klaus-Peter Wegge
Dirk Zimmermann
Japan
Makoto Yoshida
Hajime Yamada
Yoshikazu Yamamoto
Yoshihiko Nakano
Toshihiro Suzuki
Kenji Kurakata
Shigetoyo Nomura
The Netherlands
Jan Rietveld
Norway
Knut Lindelien
Kjell Aage Bringsrud
United Kingdom
Sean Hayes
John Gill
Andy Heath - teleconference during Task Group 2 session
United States
Tom Albin
Jessica Brodey - teleconference during Task Group 2 session
Donald Deutsch
Alex Li
Connie Myers
Dave Michael
Andi Snow-Weaver
Michael Takemura
James Thurston
JTC 1/SC 29
Kate Grant
JTC 1/SC 35
Jim Carter
Yves Neuville
Gregg Vanderheiden
JTC 1/SC 37
Mario Savastano
Free Standards Group
Janina Sajka
ITI
Ken Salaets
W3C/WAI
Judy Brewer
Shadi Abou-Zahra
Visual Impairment Knowledge Centre
Helle Bjarnø

Liaison Officer


CEN/ISSS WSDPA Liaison Officer
David Crombie
Jan Rietveld
CEN/PSD
Luc Van den Berghe

Guest


DG Information Society - Unit eInclusion
Inmaculada Placencia-Porrero

Officers


SWG-A Convener
Karen Higginbottom
SWG-A Secretariat
Jennifer Garner
Task Group 1 Co-Conveners
John Gill
Michael Takemura
Task Group 2 Convener
Alex Li




Attachment B


ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 

JTC 1 SWG-A N 218

2006-09-22

 

Document Type: Resolutions
Title: Resolutions from the 18-22 September 2006 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) - Brussels, Belgium
Source: JTC 1 SWG-A Secretariat 
Action ID:

Requested Action:
Resolutions adopted at the September 2006 meeting of the JTC 1 SWG on Accessibility.


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org





Resolutions from the 18-22 September 2006 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A)
Brussels, Belgium



SWG-A Brussels Resolution 1:  ISO/TC 159/WG 2 Secretariat Presentation on the Status of ISO/PDTR 22411

The JTC 1 Special Working Group on Accessibility thanks Dr. Kenji Kurakata, the ISO/TC 159/WG 2 Secretariat, for his excellent presentation on the status of ISO/PDTR 22411.

Acclamation


SWG-A Brussels Resolution 2:  Category C Liaison with the Telecommunications and Electronic and Information Technology Advisory Committee (TEITAC)


The JTC 1 Special Working Group on Accessibility accepts the US National Body request to establish a Category C Liaison with the Telecommunications and Electronic and Information Technology Advisory Committee (TEITAC) and appoints Mr. Alex Li (US) as the liaison officer.  The SWG-A instructs its Secretariat to forward this request for JTC 1 approval.

Unanimous


SWG-A Brussels Resolution 3:  
Appointment of Convener for Task Group 2 on Accessibility Standards Inventory and Gap Analysis

The JTC 1 Special Working Group on Accessibility appoints Mr. Alex Li (US) as the Convener of Task Group 2 on Accessibility Standards Inventory and Gap Analysis.

Unanimous


SWG-A Brussels Resolution 4:  
Completion of Ad Hoc 1 on Gap Analysis

The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 1 (Gap Analysis) and thanks Ms. Josée Auber (France) for her leadership of the activity.

Acclamation


SWG-A Brussels Resolution 5:
 Copyright Issues

The Convener of the JTC 1 Special Working Group on Accessibility will contact the ISO Central Secretariat and other relevant organizations on copyright issues related to the referencing and quoting of standards.  The results of the inquiry will be conveyed to the SWG-A participants.

Unanimous


SWG-A Brussels Resolution 6:
 Establishment of Ad Hoc 9 on User Needs Mapping and Gap Analysis

The JTC 1 Special Working Group on Accessibility establishes the Ad Hoc 9 on User Needs Mapping and Gap Analysis to do the User Needs Mapping and Gap Analysis on sample standards.  Ad Hoc Leaders: Dr. Jim Carter (Canada) and Dr. Hajime Yamada (Japan).  The following sample standards and initial participants were identified:
Additionally, the ad hoc will develop instructions (including examples of user needs mapping on a sample set of standards and draft standards) for use by SDOs.  The following overall method is recommended in the development of instructions:
1st pass user needs mapping (direct mapping):  Step through user needs. Identify provision(s) in the standard that directly address specific user needs and record the specific clause of the standard addressing the user need as "directly addressing". Optionally include the text of provisions.

2nd pass user needs mapping (related mapping):  Look at user needs not yet addressed. Identify other provision(s) in the standard that are related in any way to these user needs and record them as "related". Optionally record the text of provisions or the references and relationship type (type of matching).
These instructions will also include information on how mapping is recorded and reported.

A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Brussels Resolution 7:  Gap Analysis Model/Methodology (between now and April 2007 meeting)


The JTC 1 Special Working Group on Accessibility agrees to the following Gap Analysis model/methodology for use between now and the April 2007 meeting:
Step 1 [New SWG-A ad hoc] performs User Needs Summary Version 1.0 Mapping – direct mapping of user needs to the sample set of accessibility standards and consolidates the results in a first pass gap analysis.

Step 2 [SWG-A] sends out query to SDOs for user needs where (from the first pass gap analysis) it appears there are no standards (Do you have standards to cover these user needs?).

Step 3  [SWG-A] collects responses and revises the gap analysis.
Unanimous


SWG-A Brussels Resolution 8:  Agreement Not to Filter the User Needs Summary by Domain

The JTC 1 Special Working Group on Accessibility agrees not to filter the User Needs Summary by domain.

Unanimous


SWG-A Brussels Resolution 9:  Appreciation to ITU-T and ETSI Rapporteurs and Editors


The JTC 1 Special Working Group on Accessibility sends special thanks to Mr. Bill Pechey and Mr. Gunnar Hellström (ITU-T and ETSI Rapporteurs and Editors), as without their expertise and contributions this Accessibility Standards Inventory would not have been possible.

Acclamation


SWG-A Brussels Resolution 10:  Version 2.0 of the Accessibility Standards Inventory for Computer Hardware, Software, Communications, Public Access Terminals and Consumer Electronics Domains


The JTC 1 Special Working Group on Accessibility accepts SWG-A N 211 (replaces SWG-A N 201) as mature enough to release as Version 2.0 for the Accessibility Standards Inventory for the Computer Hardware, Software (including application software), Communications (that relate to user interface), Public access terminals including voting machines, and Consumer Electronics (includes multimedia standards) domains.  

Unanimous


SWG-A Brussels Resolution 11:  Completion of Ad Hoc 3 on Data Collection for Standards Inventory


The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 3 (Data Collection for Standards Inventory) and thanks Mr. Alex Li (US) for his leadership of the activity.

Acclamation



SWG-A Brussels Resolution 12:  
Version 1.0 of the User Needs Summary

The JTC 1 Special Working Group on Accessibility accepts SWG-A N 212 as mature enough to release as Version 1.0 of the User Needs Summary.  

Unanimous


SWG-A Brussels Resolution 13:  Completion of Ad Hoc 4 on User Needs Summary


The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 4 (User Needs Summary) and thanks Ms. Andi Snow-Weaver (US) for her leadership of the activity.

Acclamation



SWG-A Brussels Resolution 14:  
Establishment of Ad Hoc 10 on User Needs Document Maintenance

The JTC 1 Special Working Group on Accessibility establishes Ad Hoc 10 on User Needs Document Maintenance.  Additional comments, additions or proposed changes to the User Needs Summary will be compiled for future consideration.  Questions or requests for clarification on the User Needs Summary will be addressed by this ad hoc.  Ad Hoc Leader:  Ms. Andi Snow-Weaver (US).  Participants:  Mr. Tom Albin (US), Mr. Alex Li (US), Mr. Shigetoyo Nomura (Japan), Mr. Michael Takemura (US), Dr. Gregg Vanderheiden (JTC 1/SC 35).  A call for additional participants will be issued.

Unanimous


SWG-A Brussels Resolution 15:  Establishment of Ad Hoc 11 on Reference Materials for the User Needs Summary


The JTC 1 Special Working Group on Accessibility establishes Ad Hoc 11 on Reference Materials for the User Needs Summary to develop and use a template/format to gather reference materials for the User Needs Summary.  Ad Hoc Leader:  Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Toshihiro Suzuki (Japan) and Mr. Michael Takemura (US).  A call for additional participants will be issued.

Unanimous


SWG-A Brussels Resolution 16:  
Acceptance of the User Needs Summary Introduction

The JTC 1 Special Working Group on Accessibility accepts SWG-A N 209 as the Introduction to the User Needs Summary for incorporation into Version 1.0 of the User Needs Summary.

Unanimous


SWG-A Brussels Resolution 17:  
Completion of Ad Hoc 5 on User Needs Summary Introduction and Instructions

The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 5 (User Needs Summary Introduction and Instructions) and thanks Dr. Hajime Yamada (Japan) for his leadership of the activity.

Acclamation


SWG-A Brussels Resolution 18:  Acceptance of the Fostering User Participation and Involvement Document


The JTC 1 Special Working Group on Accessibility accepts SWG-A N 210, the document on Fostering User Participation and Involvement.  The document will be posted to the SWG-A web site, distributed to the JTC 1 community and to any other distribution groups available to the SWG-A participants.

Unanimous


SWG-A Brussels Resolution 19:  
Completion of Ad Hoc 7 on Fostering User Participation and Involvement

The JTC 1 Special Working Group on Accessibility notes the completion of the tasks assigned to Ad Hoc 7 (Fostering User Participation and Involvement) and thanks Mr. James Thurston (US) and Mr. Ken Salaets (US) for their leadership of the activity.

Acclamation


SWG-A Brussels Resolution 20:  Acceptance of SDO and Disability Organization Outreach Presentations


The JTC 1 Special Working Group on Accessibility accepts the SDO Outreach (currently SWG-A N 213) and Disability Organization Outreach (currently SWG-A N 214) for immediate use.  

Unanimous


SWG-A Brussels Resolution 21:  Reconstitution of Ad Hoc 8 on Outreach


The JTC 1 Special Working Group on Accessibility reconstitutes Ad Hoc 8 on Outreach with a new scope:
Ad Hoc Leader:  Dr. Kate Grant (JTC 1/SC 29).  Participants:  Mr. Tom Albin (US), Ms. Helle Bjarnø (Visual Impairment Knowledge Centre), Ms. Judy Brewer (W3C/WAI), Mr. Andy Heath (UK), Ms. Mary Frances Laughton (Canada) and Mr. Yoshihiko Nakano (Japan).  A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Brussels Resolution 22:  "Current Set" of Base Documents


A "current set" of the base documents (Introduction, User Needs Summary, Accessibility Standards Inventory, sample mappings, update standards inventory form, feedback form and the Fostering User Participation and Involvement document) will be available for distribution on request (in addition to the document register).  An email address ("info-swg-a") will be established for those requesting information.  The SWG-A Secretariat will forward incoming requests to the appropriate ad hocs for action.

Unanimous


SWG-A Brussels Resolution 23:  Outreach Matrix


Individuals whose information has been entered into the Outreach Matrix are encouraged to use the appropriate presentation material for SWG-A Outreach at meetings occurring in their geographical location.  This first version of the Outreach Matrix is to be completed by 12 October 2006.  Individual's email addresses will not be included in the published version of the Outreach Matrix.

Unanimous


SWG-A Brussels Resolution 24:   Establishment of Ad Hoc 12 on JTC 1 Web Site Accessibility

The JTC 1 Special Working Group on Accessibility establishes Ad Hoc 12 on JTC 1 Web Site Accessibility. The SWG-A encourages JTC 1 and its Subcommittees to have accessible web sites and will provide guidance on this process and its rationale. The ad hoc is to work with the JTC 1 Special Working Group on Accessibility Convener in her dealings with the JTC 1 Secretariat to improve visibility of the SWG-A through the establishment of a link from the JTC 1 home page to the SWG-A web site.  The SWG-A also requests that its meeting announcements be posted on the JTC 1 web site.  Ad Hoc Leader: Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Shadi Abou-Zahra (W3C/WAI), Ms. Josée Auber (France), Mr. Richard Clark (JTC 1/SC 29), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (FSG) and Ms. Andi Snow-Weaver (US).  A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Brussels Resolution
25:  Updated Project Plan

The updated Project Plan (SWG-A N 215) will be distributed for 30-day review and comment.  Activities referenced in the Project Plan will be initiated and their due dates may be modified due to the comments received. The comments will be reviewed by the Project Plan editor in consultation with the ad hoc leaders and will be incorporated into an updated version of the Project Plan.

Unanimous


SWG-A Brussels Resolution
26:  Deadlines for 23-27 April 2007 SWG-A Meeting

The JTC 1 Special Working Group on Accessibility establishes the following deadlines for contributions for the 23-27 April 2007 meeting in Oslo, Norway:
Documents for the Norway meeting, particularly those raising new issues/new agenda items or those for which a final agreement at the meeting is desired, must be delivered to the Secretariat no later than 22 March 2007.

A proposed document revision from a project editor or ad hoc, which incorporates comments received prior to the meeting and which is intended to be developed further at the meeting, provided they are received at the Secretariat's office in a form suitable for immediate posting, not later than 4 April 2007.

Comments on posted documents provided they are received at the Secretariat's office in a form suitable for immediate posting, not later than 4 April 2007.
The final agenda for adoption and use at the Norway meeting will be posted to the JTC 1 SWG on Accessibility web site on 9 April 2007.

Unanimous


SWG-A Brussels Resolution 27:   Meaningful File Names for All SWG-A Documents


The JTC 1 Special Working Group on Accessibility directs the Secretariat to include meaningful short titles (in addition to the SWG-A document numbers) within the file names of all files that can be downloaded from the main SWG-A document register.

The Secretariat may also consider providing an alternate document register with the current short titles to meet the needs of those users who cannot access longer file names.

Unanimous



Appreciation Resolutions

A. The JTC 1 Special Working Group on Accessibility expresses its appreciation to the Pre-Standards Department of the European Committee for Standardization (CEN/PSD), for arranging and hosting this meeting at the CEN/CENELEC Meeting Center in Brussels, Belgium and for providing the lovely lunches.  In particular, the JTC 1 SWG on Accessibility expresses its special thanks to Mr. Luc Van den Berghe and Ms. Nancy Walker of CEN/PSD and to Mr. Youni Allali and Ms. Soumaya Bouzerda of the CEN/CENELEC Meeting Center for their welcoming remarks, excellent preparation and hard work before the meeting and their outstanding and flexible support during the meeting.

Acclamation


B. The JTC 1 Special Working Group on Accessibility expresses its appreciation to the drafting committee members:  Mr. Tom Albin (US), Ms. Josée Auber (France), Dr. Jim Carter (Canada), Mr. Shigetoyo Nomura (Japan), Dr. Gregg Vanderheiden (JTC 1/SC 35), Dr. Hajime Yamada (Japan) and Ms. Jennifer Garner (SWG-A Secretariat).

Acclamation


C. The JTC 1 Special Working Group on Accessibility expresses its appreciation to its Convener (Ms. Karen Higginbottom), Secretariat (Ms. Jennifer Garner), Task Group 1 Co-Conveners (Dr. John Gill and Mr. Michael Takemura) and Task Group 2 Convener (Mr. Alex Li)  for their leadership of this activity. 

Acclamation





Disposition of agenda items that did not result in a resolution or further action


Agenda Item Number
Item
Comment
5.1
ISO/TC 159 Liaison Officer Report
report reviewed - no action taken
5.2
CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer
report received - no action taken
5.3
ITU-T SG 16 Liaison Officer Report
no report received - no action taken
6.1.1
Regional Status Reports - Asia-Pacific - Japan
report received - no action taken
6.2
Regional Status Reports - North America
no written report received - no action taken
6.3
Regional Status Reports - Europe
no written report received - no action taken
6.4
Regional Status Reports - Other
no written report received - no action taken
7.
Target Organizations for External Contact
participants to provide information on additional external contacts to the Ad Hoc 8 Leader, Dr. Kate Grant
9.
Contributions on Long Term Plans
contributions were reviewed and it was agreed, for budget purposes, that the SWG-A would need to continue for at least one more year
10.
JTC 1/SC 36 Contributions Concerning the SWG-A Meeting Schedule
it was agreed that the SC 36 contributions would be taken into consideration when scheduling future SWG-A meetings
11.
Canadian Comments in Response to Resolutions from the March 2006 Meeting
contribution reviewed - no action taken
13.
JTC 1/SC 37 Contribution About the Work of SC 37 Concerning Accessibility
report received - no action taken
16.
Future Meetings
the SWG-A reviewed known 2007 meeting dates and agreed to avoid scheduling meetings in conflict with other accessibility meetings whenever possible - the next SWG-A meeting will be held 23-27 April 2007 in Oslo, Norway; the fall meeting date reserved will be 24-28 September 2007 (at a location to be determined)