ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 

JTC 1 SWG-A N 183

2006-04-26

 

Document Type: Meeting Report
Title: Report of the 17-18 and 20-21 March 2006 JTC 1 Special Working Group on Accessibility (SWG-A) Meeting - Los Angeles, California
Source: JTC 1 SWG-A Secretariat 


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org






Meeting Report
JTC 1 Special Working Group on Accessibility (SWG-A)

17-18 and 20-21 March 2006 - Los Angeles, California



Location:
Los Angeles Airport Marriott
Meridian Room, Lobby Level
5855 West Century Boulevard
Los Angeles, California 90045 USA





JTC 1 SWG-A Session


1.    Opening of Meeting      

Ms. Higginbottom, Convener of the JTC 1 Special Working Group on Accessibility (SWG-A), called the meeting to order on 17 March 2006 and thanked the US National Body for hosting the meeting.  


2.    Introduction of Participants

The list of participants is available in Attachment A.


3.    Adoption of SWG-A Agenda             

The agenda was adopted as submitted.  During the course of the meeting, it was noted that the regional reports under agenda item 6 were for specific countries rather than regions.  For clarity, sub-items (6.1.1 and 6.2.1) were added under agenda item 6 and two new documents were added to the agenda:  document SWG-A N 137 was added to agenda item 6.1.1 and document SWG-A N 138 was added to agenda item 6.2.1.  Two additional agenda items were added during the Task Group 2 Session (11.7 and 11.8), document SWG-A N 136 was added under agenda item 11.1 and document SWG-A N 141 was added under agenda item 11.2.  Four new documents were added during the Task Group 1 Session:  documents SWG-A N 143 and SWG-A N 147 were added under agenda item 12.1, document SWG-A N 146 was added under agenda item 12.2 and document SWG-A N 144 was added under agenda item 12.4.
Reference:  SWG-A N 135

4.    Convener’s Remarks                (Ms. Higginbottom)

Ms. Higginbottom thanked the US National Body for hosting this meeting and providing the opportunity for the SWG-A to co-locate with the CSUN and ISO/TC 159/WG 2 meetings in Los Angeles.  Ms. Myers and Mr. Takemura provided logistical information.

Ms. Higginbottom noted that Mr. Sawdon had resigned as the Task Group 2 Convener and reported that Ms. Auber and Mr. Li had agreed to co-chair the Task Group 2 session.

4.1    Appointment of Drafting Committee

The following participants served on the drafting committee:
5.    Liaison Reports

5.1    ISO/TC 159 Liaison Officer                (Ms. Harker)

A report was not submitted for consideration at this meeting.  

         
5.2    CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer                (Mr. Crombie)

Mr. Crombie has been named the CEN/ISSS WS DPA Liaison Officer to the JTC 1/SWG-A (SWG-A N 116).  The report was reviewed (SWG-A N 130) and no questions were identified during the meeting.

    Reference:  SWG-A N 116 (notification of CEN/ISSS WS DPA Liaison Officer), SWG-A N 130 (liaison report)

         
5.3    ITU-T SG 16 Liaison Officer                (Dr. Matsumoto)   

 A report was not submitted for consideration at this meeting.  
 
6.    Regional Status Reports

It was agreed that a page should be established on the JTC 1 SWG on Accessibility web site to provide links to sources of additional accessibility information.

(see SWG-A Los Angeles Resolution 1:   Links to Accessibility Information - Attachment B)

6.1    Asia-Pacific               
6.1.1    Japan                (Dr. Izumi)

Dr. Akira Izumi, Director for International Standards Corporation, Industrial Science and Technology Policy and Environment Bureau, Ministry of Economy, Trade and Industry (METI), gave a presentation on the JISC strategy for IT accessibility standardization (SWG-A N 137).
Reference:  SWG-A N 137 (presentation)

6.2    North America 

Ms. Laughton, the Canadian delegate, offered to investigate providing a Canadian report for consideration at the September 2006 SWG-A meeting.             
6.2.1    United States               (Ms. Martinez)

Ms. Ileana Martinez, Physical Scientist/Senior Program Manager, Global Standards and Information Group, National Institute of Standards and Technology, gave a presentation on the US - EC ICT Standards Dialogue on e-Accessibility (SWG-A N 138).
Reference:  SWG-A N 138 (presentation)

6.3    Europe

The SWG-A was referred to the standardization mandate (SWG-A N 134).
Reference:  SWG-A N 134 (Standardisation Mandate to CEN, CENELEC and ETSI)

7.    Target Organizations for External Contact

The list of target organizations for external contact was reviewed (SWG-A N 133).  Ms. Higginbottom invited participants to provide information on additional external contacts to the SWG-A Secretariat.  
Reference:  SWG-A N 133 cover and document

8.    Project Plan for the JTC 1 SWG on Accessibility

Mr. Thurston, editor of the SWG-A Project Plan (SWG-A N 113), noted that the Project Plan was an internal management tool developed at the September 2005 SWG-A meeting in Tokyo.  It was agreed that the Project Plan would be updated during the March 2006 SWG-A meeting and participants were invited to provide input to Mr. Thurston during the meeting.

It was decided that the updated Project Plan (SWG-A N 148) would be distributed after the March 2006 meeting for 30-day review and comment.  Activities referenced in the Project Plan will be initiated and their due dates may be modified due to the comments received. The comments will be reviewed by the Project Plan editor in consultation with the ad hoc leaders and will be incorporated into an updated version of the Project Plan.

(see SWG-A Los Angeles Resolution 24:  Project Plan - Attachment B)
Reference:  SWG-A N 113

9.    Contributions on Proposed Modifications to the JTC 1 NP Ballot Form

No contributions were submitted in response to the call for contributions on proposed modifications to the JTC 1 NP ballot form (SWG-A N 105).  There was agreement that the lack of contributions indicated general agreement with the concept.  The SWG-A approved a contribution for submission to the JTC 1 SWG on Directives.

(see SWG-A Los Angeles Resolution 2:   Modification to the JTC 1 NP Ballot Form - Attachment B)
Reference:  SWG-A N 105 (call for contributions)

10.  JTC 1/SC 35 Recommendations to the JTC 1 SWG on Accessibility

Due to the late arrival of Dr. Vanderheiden (JTC 1/SC 36 representative), the SWG-A reviewed the JTC 1/SC 35 recommendations contained in SWG-A N 118 in his absence to develop responses.  A special session was held on the evening of Monday, 20 March 2006, to discuss the SWG-A responses with Dr. Vanderheiden.  Following extensive discussion, the SWG-A developed responses to the JTC 1/SC 35 recommendations.

(see SWG-A Los Angeles Resolution 3:  Responses to JTC 1/SC 35 Recommendations in SWG-A N 118 (Resolutions 3a through 3f) - Attachment B and the disposition table)
Reference:  SWG-A N 118

Task Group 2 Session



11.    Task Group 2 Activities                (Ms. Auber and Mr. Li)
11.1    Ad Hoc 1                (Ms. Auber)       
Scope:  Established by Task Group 2 to conduct the actions in the project plan related to the Gap Analysis that are to be completed by the March 2006 meeting.  Ad Hoc Leader:  Ms. Josée Auber (France).  Participants:  Mr. James Thurston (ITI) and Mr. Shigetoyo Nomura (Japan).

The referenced documents were reviewed.   Ad Hoc 1 (Gap Analysis) was reconstituted to conduct the actions in the project plan related to the Gap Analysis that are to be completed by the September 2006 meeting.   JTC 1 SWG on Accessibility participants were requested to review the late submission (SWG-A N 136) and the other contributions on the Trial Gap Analysis Model (SWG-A N 131 and SWG-A N 132) and to provide comments to the SWG-A within 30 days.  Additionally, a call for contributions will be issued to perform gap analyses on at least a few standards that are only partially applicable to accessibility, in order to test the gap analysis model.  It was agreed that the Accessibility Standards Inventory was mature for the Computer Hardware domain.  A definition of "appropriate" SDO was also agreed upon.

(see SWG-A Los Angeles Resolution 4:   Reconstitution of Ad Hoc 1 - Gap Analysis, SWG-A Los Angeles Resolution 5:   Review and Comment on the Trial Gap Analysis Model Contributions, SWG-A Los Angeles Resolution 6:   Testing the Gap Analysis Model, SWG-A Los Angeles Resolution 8:   Maturity of the Accessibility Standards Inventory for Computer Hardware Domain, SWG-A Los Angeles Resolution 10:   Definition of “Appropriate” SDO for Use in Recommending where New Standards Work Might be Performed - Attachment B)
Reference:  SWG-A N 098 (establishment/call for participants), SWG-A N 128 (Ad Hoc 1 report), SWG-A N 129 cover and document (restructured gap analysis model), SWG-A N 131 cover and document (trial gap analysis using JISX8341-2), SWG-A N 132 (US contribution - trial gap analysis using Draft of ISO/DIS 9241-20), SWG-A N 136 cover and document (trial gap analysis using Section 508)

11.2    Ad Hoc 2                (Mr. Li)
Scope:  Established by Task Group 2 to conduct the actions in the project plan related to the sdo guidelines that are to be completed by December 2005.  Ad Hoc Leader:  Mr. Alex Li (US).  Participants:  Mr. James Thurston (ITI) and Mr. Shuji Morii (Japan).

The referenced documents were reviewed.  It was agreed that the updated Accessibility Inventory Survey (SWG-A N 141) was acceptable for immediate use.  As the tasks assigned to Ad Hoc 2 had been completed, the group was not reconstituted.

(see  SWG-A Los Angeles Resolution 7:   Accessibility Standards Inventory Survey, SWG-A Los Angeles Resolution 11:   Completion of Ad Hoc 2- Attachment B)
Reference:  SWG-A N 099 (establishment/call for participants), SWG-A N 119 (draft inventory survey), SWG-A N 141 (revised inventory survey)

11.3    Ad Hoc 3                (Mr. Li)
Scope:  Established by Task Group 2 to conduct the actions in the project plan related to the data collection and standards inventory that are to be completed by the March 2006 meeting.  Ad Hoc Leader:  Mr. Alex Li (US).  Participants:  Mr. Shigetoyo Nomura (Japan) and Mr. Dave Sawdon (UK).

The referenced documents were reviewed.  Ad Hoc 3 (Data Collection for Standards Inventory) was reconstituted to conduct the actions in the project plan related to the data collection and standards inventory that are to be completed by the September 2006 meeting.  Lead contacts were identified for the selected domains.

(see SWG-A Los Angeles Resolution 9:   Population of the Accessibility Standards Inventory for Priority Domains, SWG-A Los Angeles Resolution 12:   Reconstitution of Ad Hoc 3 - Data Collection for Standards Inventory - Attachment B)
Reference:  SWG-A N 100 (establishment/call for participants), SWG-A N 123 cover and document (standards inventory for trial gap analysis)

11.4    Status of the Accessibility Standards Inventory                (Mr. Li)

The referenced documents were reviewed and it was agreed that the Accessibility Standards Inventory would be updated with the inputs provided in SWG-A N 108 and SWG-A N 111.
Reference:  SWG-A N 079 cover and document (Accessibility Standards Inventory), SWG-A N 108 (G. Hellström contribution), SWG-A N 111 cover and document (Japanese contribution)

11.5    Status of the Gap Analysis Model for Global Accessibility Standards and Guidelines                (Ms. Auber)

It was noted that the updated version of the Gap Analysis Model document reviewed at this meeting was SWG-A N 123.
Reference:  SWG-A N 036 cover and document (Gap Analysis Model)

11.6    Appointment of Task Group 2 Convener

As noted earlier, Mr. Sawdon had resigned as Task Group 2 Convener.  It was agreed that a replacement should be identified.

(see SWG-A Los Angeles Resolution 13:   Task Group 2 Convener - Attachment B)


11.7    New Tasks, Priorities and Domains for Task Group 2

Intensive work will need to be done with contacting sdos on the Accessibility Standards Inventory and Gap Analysis before the September 2006 SWG-A meeting.


11.8    Instructions for Completing/Using the Gap Analysis Model

There was discussion of whether sdos should conduct the gap analyses for their standards or if the SWG-A should conduct the gap analyses.  

Task Group 2 Break Out Sessions (SWG-A N 139 - Break Out Terms of Reference)
Break Out 1 - Interactions with SDOs
Leader:  Dr. Grant (JTC 1/SC 29)

Scope:
    1)    Update N 119 (Inventory Survey). Open question: does SWG-A need copy of standard in all case (may note the need for copy in order to check for consistency a gap analysis done by SDO).

    2)    How best to motivate SDOs to work with SWG-A. How to give them credit for the work done. "Selling" SWG-A goals. Note section 6 in N 138 (ad hoc 1 report).

    3)    Spectrum of requests to SDOs:

    • Fill in survey
    • Note N 108 (Update of Standards Overview for Real Time Conversation): may return portion of Inventory database
    • Do gap analysis
    • Review/update gap analysis done by SWG-A (specially for trial mode)

    4)    How to educate SDOs to do gap analysis - interactions

    5)    Project plan, tasks, milestones, ad hoc (e.g. new ad hoc to conduct interactions with SDOs re Survey and/or Gap Analysis, monitor progress, log results, take action if slow or issue).
The report of Break Out 1 was reviewed (SWG-A N 140).  Ad Hoc 8 (Outreach) was established to finalize the presentation begun in SWG-A N 140, produce a matrix of committees SWG-A members are involved with and to whom they can take the presentation, identify "missionary" volunteers to give the presentation to groups with no SWG-A members involved, collate feedback regarding when response to the inventory is likely, whether the group will do gap analysis themselves, provide link to email support required for doing the gap analysis, provide rationale for access to text of identified clauses and educate contributors on the gap analysis methodology.

(see SWG-A Los Angeles Resolution 21:   Establishment of Ad Hoc 8 - Outreach - Attachment B)


Break Out 2 - Priorities
Leader:  Mr. Michael (US)

Scope:
1)    Priorities:
  • International versus national/regional (e.g., case of Japanese standards)
  • Domains (hardware, web, voting machines..). see list in last 2 slides in N 110
  • Standards or guidelines that are partially versus fully applicable to accessibility
  • Other variables to consider (e.g., priorities of public policies makers
2)    Need to filter/prioritize (90/10 problem) AND need to test model (do gap analysis for a few more than standards fully applicable to accessibility)

3)    Project plan, tasks, milestones… ad hoc
The report of Break Out 2 was reviewed (SWG-A N 142).


Break Out 3 - How to Improve Gap Analysis Model / Inputs to Task Group 1
Leader:  Mr. Suzuki (Japan)

Scope:  
1)    User needs for Gap Analysis model. see different approaches in trial analysis N 131 (Japan/adhoc 1) and N 132 (US)

2)    Input to User Need Summary - TG 1
  • Title of user need is not enough, explanation to be provided
  • Second table in N 131 - additional needs summary   
3)    Required granularity for user needs? E.g., User need may be (fully/not at all/partially) addressed in (one standard/a whole domain)

4)    Project plan, tasks, milestones, adhocs .. or simply input to TG 1 to handle
The report of Break Out 3 was reviewed (SWG-A N 143) and submitted to Ad Hoc 4 for consideration.

Task Group 1 Session - details concerning teleconference access for the Task Group 1 session were distributed prior to the meeting

12.    Task Group 1 Activities                (Dr. Gill and Mr. Takemura)
12.1    Ad Hoc 4                (Dr. Vanderheiden)   
Scope:  Established by Task Group 1 to revise the User Needs Summary (including conducting a general document review) and to reorganize it to be consistent with ISO/IEC Guide 71.  Ad Hoc Leader:  Dr. Gregg Vanderheiden (US).  Participants:  Dr. Akira Terashima (Japan), Mr. Michael Takemura (US) and Mr. Jim Tobias (US). 

The referenced documents were reviewed and there was significant discussion concerning the preferred structure for the User Needs Summary and the recommendations from Task Group 2 Break Out 3 (SWG-A N 143) developed at this meeting.  A straw poll was conducted and it was determined that SWG-A N 122 would be used as the User Needs Summary for the Task Group 1 Break Outs.  A revised User Needs Summary (SWG-A N 147) was developed during the Task Group 1 Break Out 1 session,

Ad Hoc 4 was reconstituted with a new leader to review the comments received on the revised User Needs Summary (SWG-A N 147) and to prepare a revised version to be provided to Ad Hoc 1 for use in the Gap Analysis.  The ad hoc was asked to develop a contribution on lessons learned regarding future inputs to Guide 71.  The updated User Needs Summary (SWG-A N 147) will be distributed for 30-day review and comment.

(see SWG-A Los Angeles Resolution 14:   User Needs Summary, SWG-A Los Angeles Resolution 15:   Reconstitution of Ad Hoc 4 - User Needs Summary - Attachment B)
Reference:  SWG-A N 101 (establishment/call for participants), SWG-A N 122 (reorganized User Needs Summary), SWG-A N 143 (Task Group 2 Break Out 3 report and recommendations), SWG-A N 147 cover and document (revised User Needs Summary)

12.2    Ad Hoc 5                (Dr. Yamada)
Scope:  Established by Task Group 1 to develop an introduction to the User Needs Summary to help frame what the document is and to assist organizations that may contribute to and/or use the User Needs Summary.  Ad Hoc Leader:  Dr. Hajime Yamada (Japan).  Participants:  Mr. James Thurston (ITI), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (US).

The referenced documents were reviewed.  Ad Hoc 5 was reconstituted to consider and resolve the comments on the Introduction and Instructions for the User Needs Summary refined during Task Group 1 Break Out 2 (SWG-A N 146).  SWG-A N 146 will be distributed for 30-day review and comment.  Ad Hoc 5 will prepare an updated version of the Introduction and Instructions for the User Needs Summary that will be distributed for consensus agreement that the document can be used.

(see SWG-A Los Angeles Resolution 16:   Reconstitution of Ad Hoc 5 - User Needs Summary Introduction and Instructions, SWG-A Los Angeles Resolution 17:   Review and Comment on Introduction and Instructions for User Needs Summary - Attachment B)
Reference:  SWG-A N 102 (establishment/call for participants), SWG-A N 121 (introduction to User Needs Summary), SWG-A N 146 (Introduction and Instructions for the User Needs Summary)

12.3    Ad Hoc 6                (Mr. Albin)
Scope:  Established by Task Group 1 to map the User Needs Summary to a suitable set of technology domains.  Ad Hoc Leader:  Mr. Tom Albin (US).  Participants:  Mr. Yoshiko Nakano (Japan), Mr. Michael Takemura (US), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (US).

The referenced documents were reviewed.  As the tasks assigned to Ad Hoc 6 had been completed, the group was not reconstituted.

(see SWG-A Los Angeles Resolution 18:   Completion of Ad Hoc 6 - Attachment B)
Reference:  SWG-A N 103 (establishment/call for participants), SWG-A N 120 (mapping of User Needs Summary to technology domains)

12.4    Ad Hoc 7                (Mr. Thurston)  
Scope:  Reconstituted by the SWG-A to explore mechanisms to foster participation and involvement.  This ad hoc will develop a contact list, an information piece and invitations for individuals to comment on the User Needs Summary.  Ad Hoc Leader:  Mr. James Thurston (ITI).  Participants:  Dr. Akira Terashima (Japan), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Mr. Jim Tobias (US), Ms. Judy Brewer (W3C/WAI).

The referenced documents were reviewed.  SWG-A N 144 will be distributed for 30-day review and comment. Ad Hoc 7 was reconstituted to consider and resolve the comments on SWG-A N 144.  The ad hoc will produce a reviewed version of the document for distribution to the SWG-A for consensus agreement that the document can be used.

(see SWG-A Los Angeles Resolution 19:   Review and Comment on Ad Hoc 7 Document (SWG-A N 144), SWG-A Los Angeles Resolution 20:   Reconstitution of Ad Hoc 7 - Fostering User Participation and Involvement - Attachment B)
Reference:  SWG-A N 104 (establishment/call for participants), SWG-A N 144 (Ad Hoc 7 Submission on International SWG on Accessibility)

12.5    Status of the User Needs Summary                (Dr. Vanderheiden)

Dr. Vanderheiden reported that an alternate format of the User Needs Summary (SWG-A N 122) had been approved by Ad Hoc 4 and was used for the gap analysis work done by Ad Hoc 1.  It was agreed that the contributions under this agenda item would be addressed by the Break Outs and incorporated into the updated User Needs Summary.
Reference:  SWG-A N 088 cover and document (User Needs Summary), SWG-A N 106 (Clarification of ANEC Comments in SWG-A N 043 cover and document), SWG-A N 109 (Guide for ITU-T Groups - Considering End-User Needs in Developing Recommendations), SWG-A N 124 (appendix to User Needs Summary), SWG-A N 125 (resource document index), SWG-A N 126 (Japan Broadcasting Association for PWD recommendations)

Task Group 1 Break Out Sessions
(SWG-A N 145 - Break Out Terms of Reference)
Break Out 1 - User Needs Summary
Leader:  Mr. Albin (US)

Scope:
The updated User Needs Summary was reviewed (SWG-A N 147).

Break Out 2 - User Needs Summary
Leader:  Dr. Yamada (Japan)

Scope:
The report of Break Out 2 was reviewed (SWG-A N 146).

JTC 1 SWG-A Session


13.    Future Plans

It was agreed that a call for contributions on long term plans should be issued and that the SWG-A reflector should be used for all correspondence.

(see SWG-A Los Angeles Resolution 22:   Long Term Plans, SWG-A Los Angeles Resolution 23:   Use of SWG-A Reflector for Task Group and Ad Hoc Communications - Attachment B)


14.    Future Meetings
         Note:  CEN/ISSS has agreed to host the next SWG-A meeting scheduled for 18-22 September 2006 in Brussels, Belgium.  

The following schedule for the 18-22 September 2006 meeting was reviewed by the SWG-A Convener:
 Deadlines for the September 2006 SWG-A Plenary were established.

(see SWG-A Los Angeles Resolution 25:   Deadlines for September 2006 SWG-A Meeting - Attachment B)

     
15.    Approval of Resolutions

The approved resolutions are available in Attachment B.


16.    Close of the Meeting               

The meeting was adjourned at 15:00 h on Tuesday, 21 March 2006.




Attachment A

Attendance Roster
JTC 1 Special Working Group on Accessibility (SWG-A)

17-18 and 20-21 March 2006 - Los Angeles, California

Organization
Representative(s)

Delegations



Australia
Prof. Liddy Nevile
Canada
Ms. Mary Frances Laughton
France
Ms. Joseé Auber
Germany
Mr. Markus Dubielzig
Mr. Klaus-Peter Wegge
Japan
Mr. Hiroshi Fukushima
Dr. Akira Izumi
Mr. Yoshihiko Nakano
Mr. Shigetoyo Nomura
Mr. Tatsuo Seki
Mr. Toshihiro Suzuki
Dr. Akira Terashima
Dr. Hajime Yamada
Mr. Makoto Yoshida
US
Mr. Tom Albin
Mr. Jon Boyens
Ms. Jessica Brodey
Dr. Donald Deutsch
Mr. Alex Li
Mr. David Michael
Ms. Connie Myers
Ms. Laura Ruby
Ms. Andi Snow-Weaver
Mr. Michael Takemura
Mr. Jim Tobias
Mr. Tom Wlodkowski
JTC 1/SC 29
Dr. Kate Grant
JTC 1/SC 35
Dr. Gregg Vanderheiden
JTC 1/SC 36
Prof. Liddy Nevile
Mr. Andy Heath (via teleconference)
Free Standards Group
Ms. Janina Sajka
ITI
Mr. James Thurston
W3C/WAI
Ms. Judy Brewer
Mr. Shadi Abou-Zahra

Liaison Officer


ISO/TC 159 Liaison Officer
Ms. Susan Harker (very briefly via teleconference)

Public


AFB Tech - US
Mr. Brad Hodges
Altarum Institute/Accessibility Forum - GSA
Mr. James Kindrick
ISO/TC 159/WG 2 Convener
Dr. Ken Sagawa
ISO/TC 159/WG 2 Participant
Dr. Daryle Gardner-Bonneau
ITI
Mr. Ken Salaets
JIS Committee on Web Accessibility Chairman
Prof. Takayuki Watanabe
US Access Board
Mr. Tim Creagan
US Department of Education Mr. Bruce Bailey
University of Wisconsin, Trace R&D Center
Mr. Bern Jordan

Panelists


Panelist - Japan
Dr. Akira Izumi
Panelist - United States
Ms. Ileana Martinez

Officers


SWG-A Convener
Ms. Karen Higginbottom
SWG-A Secretariat
Ms. Jennifer Garner
Task Group 1 Co-Convener
Mr. Michael Takemura
Task Group 2 Acting Co-Conveners
Ms. Joseé Auber
Mr. Alex Li




Attachment B


ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 
JTC 1 SWG-A N 149


2006-03-21
 
To: JTC 1 SWG on Accessibility
Document Type: Resolutions
Title: Resolutions from the 17-18 and 20-21 March 2006 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) - Los Angeles, California, USA
Source: SWG-A
Action ID:
Due Date:
Requested Action: Resolutions adopted at the March 2006 meeting of the JTC 1 SWG on Accessibility.


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org


 

Resolutions from the 17-18 and 20-21 March 2006 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A)
Los Angeles, California




SWG-A Los Angeles Resolution 1:   Links to Accessibility Information

A page will be established on the JTC 1 SWG on Accessibility web site to provide links to sources of additional accessibility information.  At this meeting, the following URLs were provided by the participants:
Unanimous


SWG-A Los Angeles Resolution 2:   Modification to the JTC 1 NP Ballot Form

The JTC 1 SWG on Accessibility asks that the JTC 1 Special Working Group on Directives consider modifying the JTC 1 NP ballot form by inserting a section on accessibility after the question about known requirements for cultural and linguistic adaptability and before the question on known patented items, such as:
Are there any known accessibility requirements and/or dependencies (see:  http://www.jtc1access.org)? ......
- If yes, please specify on a separate page
Unanimous


SWG-A Los Angeles Resolution 3:  Responses to JTC 1/SC 35 Recommendations in SWG-A N 118
SWG-A Los Angeles Resolution 3a:   Accessibility of Meetings

The JTC 1 SWG on Accessibility resolves that teleconferencing will be provided for all SWG-A meetings (including meetings of task groups and ad hocs), where possible for the hosting body, to support participation of people with disabilities.

Unanimous


SWG-A Los Angeles Resolution 3b:   Encourage Broad Participation and Representation of Persons with Disabilities and Their Organizations

The JTC 1 SWG on Accessibility is an open body that welcomes full participation of all interested parties.  The JTC 1 SWG on Accessibility further notes that National Body processes vary greatly and encourages the NBs to promote broad participation and representation of persons with disabilities and their organizations. 

Unanimous


SWG-A Los Angeles Resolution 3c:   Resolutions and Meeting Reports

The JTC 1 SWG on Accessibility resolves that meeting reports and resolutions will be distributed within two months as required by the JTC 1 Directives.  Further, the SWG-A resolutions will contain a table with the disposition of agenda items that did not result in a resolution or further action as was done for the November 2005 JTC 1 Plenary (JTC 1 N 8010).

Unanimous


SWG-A Los Angeles Resolution 3d:   Openness of SWG-A Documents for Review and Comment

The JTC 1 SWG on Accessibility notes that its documents are open (http://www.jtc1access.org/documents/swga_docreg.htm) for review and comment by all interested parties.  National Bodies are encouraged to notify advocacy groups of the openness of the SWG-A documents and to encourage their review and comment.

Unanimous


SWG-A Los Angeles Resolution 3e:   Disposition of Comments  (FAILED RESOLUTION)

The JTC 1 SWG on Accessibility agrees that the disposition of all comments will be accomplished by the following means: the ad hoc group chairs or project editors will track changes to their respective documents and will notify commenters of the disposition of their comments, the approval of resolutions and the table referred to in Resolution 3c above.

Approve:  France, US, JTC 1/SC 29, ITI

Abstain:  W3C/WAI

Disapprove:  Australia, Canada, Germany, Japan, Free Standards Group, JTC 1/SC 35

Resolution failed.



SWG-A Los Angeles Resolution 3f:   Term “User”

The JTC 1 SWG on Accessibility notes that the term “User” has been discussed in great detail (SWG-A N 091 - SWG-A Tokyo Resolution 11) and remands the JTC 1/SC 35 contribution (item 7 in SWG-A N 118) concerning the term “User” to Task Group 1 for further consideration.

Unanimous

SWG-A Los Angeles Resolution 4:   Reconstitution of Ad Hoc 1 - Gap Analysis

Ad Hoc 1 is reconstituted to conduct the actions in the project plan related to the Gap Analysis that are to be completed by the September 2006 meeting.  Ad Hoc Leader:  Ms. Joseé Auber (France).  Participants:  Mr. James Thurston (ITI) and Mr. Shigetoyo Nomura (Japan).  A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Los Angeles Resolution 5:   Review and Comment on the Trial Gap Analysis Model Contributions

JTC 1 SWG on Accessibility participants are requested to review the late submission (SWG-A N 136) and the other contributions on the Trial Gap Analysis Model (SWG-A N 131 and SWG-A N 132) and to provide comments to the SWG-A within 30 days.

Unanimous


SWG-A Los Angeles Resolution 6:   Testing the Gap Analysis Model

A call for contributions will be issued to perform gap analyses on at least a few standards that are only partially applicable to accessibility, in order to test the gap analysis model.

Unanimous


SWG-A Los Angeles Resolution 7:   Accessibility Standards Inventory Survey

The JTC 1 SWG on Accessibility approves the Accessibility Standards Inventory Survey (SWG-A N 141) for immediate use.

Unanimous


SWG-A Los Angeles Resolution 8:   Maturity of the Accessibility Standards Inventory for Computer Hardware Domain

The JTC 1 SWG on Accessibility accepts SWG-A N 123 as the mature Accessibility Standards Inventory for the Computer Hardware domain.  Additional comments are always welcome, as the Accessibility Standards Inventory is a living document, comments received within the next 30 days will be especially appreciated.

Unanimous


SWG-A Los Angeles Resolution 9:   Population of the Accessibility Standards Inventory for Priority Domains

The JTC 1 SWG on Accessibility requests that the Accessibility Standards Inventory, a living document, be populated for the following domains that affect the user interface:  Software (including application software), Communications (that relate to user interface), Public access terminals including voting machines, and Consumer Electronics (includes multimedia standards).

Unanimous


SWG-A Los Angeles Resolution 10:   Definition of “Appropriate” SDO for Use in Recommending where New Standards Work Might be Performed

Appropriate SDO is defined as:  responsible for a standard, specification or guideline that needs updating, if the area or technology is in its scope, or if the body is recognized for its expertise required in the area or domain.

Unanimous


SWG-A Los Angeles Resolution 11:   Completion of Ad Hoc 2

The JTC 1 SWG on Accessibility notes the completion of the tasks assigned to Ad Hoc 2 and thanks Mr. Alex Li for his leadership of the activity.

Unanimous


SWG-A Los Angeles Resolution 12:   Reconstitution of Ad Hoc 3 - Data Collection for Standards Inventory

Ad Hoc 3 is reconstituted to conduct the actions in the project plan related to the data collection and standards inventory that are to be completed by the September 2006 meeting.  Ad Hoc Leader:  Mr. Alex Li (US).  Participants: Ms. Mary Frances Laughton (Canada) and Mr. Shigetoyo Nomura (Japan).  A call for additional ad hoc participants will be issued.  The following lead contacts were identified for the selected domains:  Mr. Alex Li (US) - Software (including application software), Ms. Joseé Auber (France) - Communications (that relate to user interface), Ms. Mary Frances Laughton (Canada) - Public access terminals including voting machines and Mr. Shigetoyo Nomura (Japan) - Consumer Electronics (includes multimedia standards)

Unanimous


SWG-A Los Angeles Resolution 13:   Task Group 2 Convener

The JTC 1 SWG on Accessibility expresses its appreciation to Mr. Dave Sawdon for his leadership as the Task Group 2 Convener and regretfully notes his resignation. 

The SWG-A Secretariat will issue a call for candidates to serve as the Task Group 2 Convener.

Unanimous


SWG-A Los Angeles Resolution 14:   User Needs Summary
  
  
The updated User Needs Summary (SWG-A N 147) will be distributed for 30-day review and comment.  Ad Hoc 4 will consider and resolve the comments.  The revised version of the User Needs Summary will be provided to Ad Hoc 1 for use in the Gap Analysis.

Unanimous


SWG-A Los Angeles Resolution 15:   Reconstitution of Ad Hoc 4 - User Needs Summary
    
The JTC 1 SWG on Accessibility reconstitutes Ad Hoc 4 on User Needs Summary.  The ad hoc will review the comments received on the revised User Needs Summary (SWG-A N 147) and prepare a revised version to be provided to Ad Hoc 1 for use in the Gap Analysis.  The ad hoc will initiate a contribution on lessons learned regarding future inputs to Guide 71.  Ad Hoc Leader:  Ms. Andi Snow-Weaver (US).  Participants:  Mr. Tom Albin (US), Ms. Joseé Auber (France), Ms. Judy Brewer (W3C/WAI), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Mr. Alex Li (US), Mr. Yoshihiko Nakano (Japan), Mr. Shigetoyo Nomura (Japan), Mr. Toshihiro Suzuki (Japan), Dr. Akira Terashima (Japan), Mr. Michael Takemura (US), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (JTC 1/SC 35).  A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Los Angeles Resolution 16:   Reconstitution of Ad Hoc 5 - User Needs Summary Introduction and Instructions

Ad Hoc 5 is reconstituted to consider and resolve the comments on SWG-A N 146.  Ad Hoc 5 will prepare an updated version for distribution to the SWG-A.  Ad Hoc Leader:  Dr. Hajime Yamada (Japan).  Participants:  Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Ms. Mary Frances Laughton (Canada), Mr. Michael Takemura (US), Mr. James Thurston (ITI), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (JTC 1/SC 35).  A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Los Angeles Resolution 17:   Review and Comment on Introduction and Instructions for User Needs Summary

The introduction to the User Needs Summary and the draft instructions for “How to Use the User Needs Summary” (SWG-A N 146) will be distributed for 30-day review and comment.  The comments will be considered by Ad Hoc 5 to prepare an updated version.  The revised version of the document will be distributed to the SWG-A for consensus agreement that the document can be used.

Unanimous


SWG-A Los Angeles Resolution 18:   Completion of Ad Hoc 6

The JTC 1 SWG on Accessibility notes the completion of the tasks assigned to Ad Hoc 6 and thanks Mr. Tom Albin for his leadership of the activity.

Unanimous


SWG-A Los Angeles Resolution 19:   Review and Comment on Ad Hoc 7 Document (SWG-A N 144)

The contribution from Ad Hoc 7 (SWG-A N 144) will be distributed for 30-day review and comment.  Ad Hoc 7 will consider and resolve the comments.  The revised version of the document will be distributed to the SWG-A for consensus agreement that the document can be used.

Unanimous


SWG-A Los Angeles Resolution 20:   Reconstitution of Ad Hoc 7 - Fostering User Participation and Involvement

Ad Hoc 7 is reconstituted to consider and resolve the comments on SWG-A N 144.  Ad Hoc 7 will produce a revised version of the document for distribution to the SWG-A.  Ad Hoc Leader:  Mr. James Thurston (ITI).  Participants:  Dr. Akira Terashima (Japan), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Mr. Jim Tobias (US), Ms. Judy Brewer (W3C/WAI).  A call for additional ad hoc participants will be issued.

Unanimous


SWG-A Los Angeles Resolution 21:   Establishment of Ad Hoc 8 - Outreach

The JTC 1 SWG on Accessibility establishes Ad Hoc 8 on Outreach to finalize the presentation (SWG-A N 140), produce a matrix of committees SWG members are involved with and to whom they can take the presentation (and when), find “missionary” volunteers to give presentation to groups where no SWG-A members are involved, collate feedback when response regarding the inventory (if any) is likely, whether the group will do gap analysis themselves, provide link to email support required for doing the gap analysis, provide rationale for access to text of identified clauses and educate contributors on the gap analysis methodology.  Ad Hoc Leader:  Dr. Kate Grant (JTC 1/SC 29).  Participants:  Mr. Tom Albin (US), Ms. Mary Frances Laughton (Canada) and Mr. Yoshihiko Nakano (Japan).  A call for additional ad hoc participants will be issued.
 
Unanimous


SWG-A Los Angeles Resolution 22:   Long Term Plans

A call for contributions will be issued on how standards developers can consider accessibility issues including gaps in their own standards at the onset of new work or when revising their standards after the SWG-A has completed its work.

Unanimous


SWG-A Los Angeles Resolution 23:   Use of SWG-A Reflector for Task Group and Ad Hoc Communications

The JTC 1 SWG on Accessibility resolves that use of the SWG-A reflector will be encouraged for all correspondence of SWG-A, Task Group and Ad Hoc activities.

Unanimous


SWG-A Los Angeles Resolution 24:  Project Plan

The updated Project Plan (SWG-A N 148) will be distributed for 30-day review and comment.  Activities referenced in the Project Plan will be initiated and their due dates may be modified due to the comments received. The comments will be reviewed by the Project Plan editor in consultation with the ad hoc leaders and will be incorporated into an updated version of the Project Plan.

Unanimous


SWG-A Los Angeles Resolution 25:   Deadlines for September 2006 SWG-A Meeting

The JTC 1 SWG on Accessibility establishes the following deadlines for contributions for the 18-22 September 2006 meeting in Brussels, Belgium:
Documents for the Brussels meeting, particularly those raising new issues/new agenda items or those for which a final agreement at the meeting is desired, must be delivered to the Secretariat no later than 1 August 2006.

A proposed document revision from a project editor or ad hoc, which incorporates comments received prior to the meeting and which is intended to be developed further at the meeting, provided they are received at the Secretariat's office in a form suitable for immediate posting, not later than 1 August 2006.

Comments on posted documents provided they are received at the Secretariat's office in a form suitable for immediate posting, not later than 30 August 2006.
The final agenda for adoption and use at the Brussels meeting will be posted to the JTC 1 SWG on Accessibility web site on 1 September  2006.

Unanimous





Appreciation Resolutions

A. The JTC 1 SWG on Accessibility expresses its appreciation to the US National Body, for arranging and hosting this meeting at the Los Angeles Airport Marriott Hotel and the lovely delegates’ reception.  In particular, the JTC 1 SWG on Accessibility expresses its special thanks to Mr. Michael Takemura, Ms. Linda Musthaler and Ms. Connie Myers, for their welcoming remarks, excellent preparation and hard work before the meeting and their outstanding and flexible support during the meeting.

Acclamation


B. The JTC 1 SWG on Accessibility expresses its appreciation to the drafting committee members:  Ms. Joseé Auber (France), Ms. Mary Frances Laughton (Canada), Mr. Dave Michael (US), Mr. Shigetoyo Nomura (Japan) and Ms. Jennifer Garner (SWG-A Secretariat).

Acclamation


C. The JTC 1 SWG on Accessibility expresses its appreciation to its Convener (Ms. Karen Higginbottom) and Secretariat (Ms. Jennifer Garner) for their leadership of this activity. 

Acclamation




Disposition of agenda items that did not result in a resolution or further action



Agenda number Item Comment
5.1 ISO/TC 159 Liaison Officer Report report received after agenda item was addressed - will be distributed as SWG-A document following close of meeting
5.2 CEN/ISSS WS DPA Liaison Officer Report (SWG-A N 116 and 130) report reviewed - no action taken
5.3 ITU-T SG 16 Liaison Officer Report no report received - no action taken
6.1 / 6.1.1 Asia-Pacific / Japan Regional Status Report presentation (SWG-A N 137) distributed as SWG-A document - no action taken
6.2 / 6.2.1 North America / United States Regional Status Report presentation (SWG-A N 138) distributed as SWG-A document - no action taken
6.3 Europe Regional Status Report document reviewed - no action taken
7. Target Organizations for External Contact (SWG-A N 133) updated document reviewed - no action taken
10. JTC 1/SC 35 Recommendations (SWG-A N 118) Recommendation 3 - per terms of reference SWG-A will meet twice a year; not support for second portion of recommendation
Recommendation 6 - resolution developed by SWG-A failed