ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

 

JTC 1 SWG-A N 092

2005-09-28

 

Document Type:
Meeting Report
Title:
Report of the 12 and 16 September 2005 JTC 1 Special Working Group on Accessibility (SWG-A) Meeting - Tokyo, Japan
Source:
JTC 1 SWG-A Secretariat

 

 

JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street, NW, Suite 200, Washington, DC 20005
jgarner@itic.org

 


 

Meeting Report
JTC 1 Special Working Group on Accessibility (SWG-A)
12 and 16 September 2005 - Tokyo, Japan

 

1. Opening of the Meeting

Ms. Higginbottom, Convener of the JTC 1 Special Working Group on Accessibility (SWG-A), called the meeting to order on 12 September 2005 and thanked the meeting sponsors: the National Body of Japan (Japanese Industrial Standards Committee (JISC)) and the Information Processing Society of Japan/Information Technology Standards Commission of Japan (IPSJ/ITSCJ).

2. Introduction of Participants

The list of participants is available in Attachment A.

3. Adoption of Agenda

The agenda (SWG-A N 069) was adopted as presented.

4. Convener's Remarks

Ms. Higginbottom thanked the meeting sponsors and the participants in attendance. She noted that Ms. Josée Auber would serve as acting Task Group 2 Convener at this week's Task Group  2 meeting in Mr. Dave Sawdon's absence.

4.1 Appointment of Drafting Committee

The following participants served on the drafting committee:


5. Liaison Requests

5.1 Nomination of the ISO/TC 159 Liaison Officer

The posted document (SWG-A N 055) was reviewed and the liaison was accepted by the SWG-A.

(see SWG-A Tokyo Resolution 1A - Attachment B)

5.2 CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA)

The posted document was reviewed (SWG-A N 027) and the liaison was accepted by the SWG-A.

(see SWG-A Tokyo Resolution 1B - Attachment B)

5.3 Report on ITU-T SG 16 Accessibility Activities

The posted document was reviewed (SWG-A N 067) and the liaison was accepted by the SWG-A.

(see SWG-A Tokyo Resolution 1C - Attachment B)

6. Proposed Target Organizations

The posted documents were reviewed (SWG-A N 050, N 052 and N 061). Following additional consideration during the Task Group 1 and Task Group 2 meetings, a revised list of target organizations for external contact was accepted.

(see SWG-A Tokyo Resolution 2 - Attachment B)

A plan for establishing dialogue with the European Commission was accepted.

(see SWG-A Tokyo Resolution 3 - Attachment B)

In response to the JTC 1/SC 35 contribution (SWG-A N 061), the SWG-A passed a resolution supporting the existing JTC 1 policy with respect to pricing and distribution of standards.

(see SWG-A Tokyo Resolution 4 - Attachment B)


7. Proposed Project Plan for the JTC 1 SWG on Accessibility

The posted document was reviewed (SWG-A N 053). Following additional consideration during the Task Group 1 and Task Group 2 meetings, a project plan was accepted.

(see SWG-A Tokyo Resolution 9 - Attachment B)

 The SWG-A approved the Technology Domains to be used by the SWG-A Task Groups.

(see SWG-A Tokyo Resolution 6 - Attachment B)

The SWG-A agreed that a call for contributions would be issued to determine whether a change to the JTC 1 NP ballot form should be proposed.

(see SWG-A Tokyo Resolution 21 - Attachment B)


8. Review of Results/Resolutions from the July 2005 Meeting of Task Group 1 on User Requirements (SWG-A Objective 1)

Mr. Michael Takemura, the Task Group 1 Co-Convener, reviewed the resolutions from the July 2005 Toronto meeting of Task Group 1 (SWG-A N 035).

9. Review of Results/Resolution from the July 2005 Meeting of Task Group 2 on Accessibility Standards Inventory and Gap Analysis (SWG-A Objectives 3 and 4)

Ms. Josée Auber, the acting Task Group 2 Convener, reviewed the resolutions from the July 2005 Toronto meeting of Task Group 2 (SWG-A N 038).

(see SWG-A Tokyo Resolution 5 - Attachment B)

10. Review of Contributions Regarding SWG-A Objective 5: Public Laws, Policies/Measures and Guidelines for Accessibility

The posted documents (SWG-A N 009, JTC 1 N 7757, SWG-A N 016, N 039 and N 040) were reviewed.

11. Action Plan for SWG-A Objective 6: Promotion of the Use of Globally Relevant Voluntary Standards

The posted document (SWG-A N 061) was considered and a resolution regarding the establishment of a SWG-A web site was approved.

(see SWG-A Tokyo Resolution 7 - Attachment B)

12. Action Plan for SWG-A Objective 7: Formal Standardization Path for Consortia/Fora Efforts

It was agreed that information on how organizations could bring their work into JTC 1 should be included on the SWG-A web site.

(see SWG-A Tokyo Resolution 7 - Attachment B)

13. Accessible and Publicly Available Documents (SWG-A Sheffield Resolution 4A)

The SWG-A expressed the following order of format preference for documents: HTML, Word and PDF with accessibility features. Mr. Michael Takemura, the Task Group 1 Co-Convener, agreed to report back with information on creating accessible PDF documents.

14. Use of Remote Meeting Facilities

The posted document (SWG-A N 061) was reviewed.

(see SWG-A Tokyo Resolution 8 - Attachment B)

15. Review of Results/Resolutions from the September 2005 Meeting of Task Group 2 on Accessibility Standards Inventory and Gap Analysis

(see SWG-A Tokyo Resolutions 10, 11, 12, 13, 13A, 13B, 13C and 19 - Attachment B)

16. Review of Results/Resolutions from the September 2005 Meeting of Task Group 1 on User Requirements

(see SWG-A Tokyo Resolutions 14, 14A, 15, 16, 17, 17A, 17B, 17C and 18 - Attachment B)

17. Next Meeting

The posted document (SWG-A N 041) was reviewed. The JTC 1 SWG on Accessibility agreed to the following 2006 meeting schedule:

(see SWG-A Tokyo Resolution 20 - Attachment B)

18. Approval of Resolutions

The approved resolutions are available in Attachment B.

19. Close of the Meeting

The meeting was adjourned at 13:00 h on Friday, 16 September 2005.

 


Attachment A

 

Attendance Roster
JTC 1 Special Working Group on Accessibility (SWG-A)
12 and 16 September 2005 - Tokyo, Japan

 

Organization
Representative(s)
 Canada James Carter (HoD)
France
Josée Auber (HoD)
Japan
Hideyuki Takada (HoD)
Akihito Hazano
Naotsune Hodono
Yoshinori Kakiuchi
Masato Katsumata
Goro Kushida
Syuji Morii
Yoshihiko Nakano
Shigetoyo Nomura
Ken Sagawa
Tatsuo Seki
Yoshikazu Seki
Kunikazu Suzuki
Toshihiro Suzuki
Akira Terashima
Yoshiro Tomisaki
Ryouji Watanabe
Hajime Yamada
Yoshikazu Yamamoto
Makoto Yoshida
UK
John Gill (HoD)
US
Connie Myers (HoD)
Tom Albin
Donald Deutsch
Alex Li
Dave Michael
Michael Takemura
ITU-T/SG 16
Mitsuji Matsumoto (HoD)
ITI
James Thurston (HoD)
W3C/WAI
Judy Brewer (HoD)
SWG-A Convener
Karen Higginbottom
SWG-A Secretariat
Jennifer Garner
Patrick Morris
Host Organization - IPSJ/ITSCJ
Mayumi Mita
Toshiko Kimura

 


Attachment B

 

JTC 1 SWG-A N 091

2005-09-16

 

To:
JTC 1 SWG on Accessibility 
Document Type: Resolutions
Title: Resolutions from the 12 and 16 September 2005 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A) - Tokyo, Japan
Source: SWG-A
Action ID:

Due Date:

Requested Action:
Resolutions approved at the September 2005 meeting of the JTC 1 SWG on Accessibility.


JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org




Resolutions from the 12 and 16 September 2005 Meeting of the JTC 1 Special Working Group on Accessibility (SWG-A)
Tokyo, Japan




SWG-A Tokyo Resolution 1:  Liaison Relationships
SWG-A Tokyo Resolution 1A:  Liaison with ISO/TC 159

The JTC 1 SWG on Accessibility accepts the ISO/TC 159 nomination of Ms. Susan Harker as the ISO/TC 159 liaison officer to the JTC 1 SWG-A.

Unanimous


SWG-A Tokyo Resolution 1B:  Liaison with CEN/ISSS WS DPA

The JTC 1 SWG on Accessibility welcomes a liaison relationship with CEN/ISSS WS DPA and invites CEN/ISSS WS DPA to nominate a liaison officer.

Unanimous


SWG-A Tokyo Resolution 1C:  Liaison with ITU-T SG 16

The JTC 1 SWG on Accessibility accepts the ITU-T SG 16 nomination of Dr. Mitsuji Matsumoto as the ITU-T SG 16 liaison officer to the JTC 1 SWG-A.
 
Unanimous


SWG-A Tokyo Resolution 2:  Target Organizations for External Contacts

The JTC 1 SWG on Accessibility directs the Secretariat to compile and maintain a list of proposed target organizations based on document SWG-A N 080 and to check with the identified organizations regarding their current points of contact.
 
Unanimous


SWG-A Tokyo Resolution 3:  Establish Dialogue with European Commission

Recognizing that the European Commission (EC) already has or soon will issue a standardization mandate to CEN, CENELEC, and ETSI in support of European accessibility requirements for public procurement of products and services in the ICT domain and that the scope of that mandate appears related to the work currently underway at the JTC 1 SWG on Accessibility and its Task Groups, the SWG-A requests that the SWG-A Convener establish a dialogue with the European Commission and the ICTSB to explore coordination of activities and appropriate collaborative efforts, where possible, in order to more efficiently and completely meet the common objectives related to accessible ICT of both JTC 1 and the EC and to report back to JTC 1 SWG on Accessibility as those discussions progress. 

Unanimous


SWG-A Tokyo Resolution 4:  Support for Existing JTC 1 Policy on Pricing and Distribution of Standards

The JTC 1 SWG on Accessibility supports the existing JTC 1 policy with respect to pricing and distribution of standards.
 
Unanimous


SWG-A Tokyo Resolution 5:  Ongoing Maintenance of the Accessibility Standards Inventory

The JTC 1 SWG on Accessibility acknowledges that ongoing maintenance of the Accessibility Standards Inventory (SWG-A N 079) will be necessary for an indeterminate period and requests that JTC 1 take note of this.
 
Unanimous


SWG-A Tokyo Resolution 6:  Technology Domains to be used by the SWG-A Task Groups

The JTC 1 SWG on Accessibility approves the technology domains detailed in Task Group 2 Toronto Resolution 5 (SWG-A N 038) complimented by SWG-A N 086 as the initial domains that will be used by both Task Group 1 and Task Group 2.
 
Unanimous


SWG-A Tokyo Resolution 7:  Web Site to Increase Visibility of the JTC 1 SWG on Accessibility

The JTC 1 SWG on Accessibility requests the establishment of a more visible and accessible SWG-A web site that provides a summary of SWG-A activities and incorporates the following elements:
The SWG-A Secretariat, SWG-A Convener and Task Group Conveners are to have the web site available by 31 October 2005.

Unanimous


SWG-A Tokyo Resolution 8:  Task Group 1 Trial Meeting with Remote Participation by Teleconference

The JTC 1 SWG on Accessibility encourages Task Group 1 to conduct a face-to-face meeting with remote participation available by teleconference for the March 2006 meeting.  Task Group 1 is requested to report back to the SWG-A on the successes and problems experienced during this mixed-mode meeting.

Unanimous


SWG-A Tokyo Resolution 9:  Creation of SWG-A Project Plan

The JTC 1 SWG on Accessibility appreciates the project plan (SWG-A N 083) which allowed the Task Groups to make progress during this meeting.  The JTC 1 SWG on Accessibility accepts the updates recommended during this meeting and asks the editor, Mr. James Thurston, to maintain the project plan as a standing reference document.  The newest version of the project plan will be issued in two weeks as SWG-A N 087.

Unanimous


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Resolutions Submitted from the 13-14 September 2005 Task Group 2 Meeting


SWG-A Tokyo Resolution 10 [SWG-A TG 2 Tokyo Resolution 1]:   Accessibility Standards Inventory Editor

The JTC 1 SWG on Accessibility expresses its appreciation to Mr. Richard Hodgkinson for his role as the Accessibility Standards Inventory Editor and regretfully notes his resignation.  The JTC 1 SWG on Accessibility accepts the US National Body’s nomination of Mr. Alex Li to serve as the new Accessibility Standards Inventory Editor.

Unanimous


SWG-A Tokyo Resolution 11 [SWG-A TG 2 Tokyo Resolution 2]:   Modification to the Task Group 2 Terms of Reference

The JTC 1 SWG on Accessibility approves the modification of Task Group 2's Terms of Reference (SWG-A N 008) by revision of the first bullet item to the following:
Unanimous


SWG-A Tokyo Resolution 12 [SWG-A TG 2 Tokyo Resolution 3]:  Restructuring of the Gap Analysis Model for Global Accessibility Standards and Guidelines

The JTC 1 SWG on Accessibility approves the restructuring of  the Gap Analysis Model for Global Accessibility Standards and Guidelines as follows:
Unanimous


SWG-A Tokyo Resolution 13 [SWG-A TG 2 Tokyo Resolution 5]:  Establishment of Ad Hoc Groups

The JTC 1 SWG on Accessibility approves the establishment of the following Task Group 2 ad hocs to work between the September 2005 and March 2006 meetings of the JTC 1 SWG on Accessibility:
SWG-A Tokyo Resolution 13A [SWG-A TG 2 Tokyo Resolution 5A]:  Ad Hoc #1

Ad Hoc #1:  Task Group 2 establishes an ad hoc to conduct the actions in the project plan (SWG-A N 087) related to the Gap Analysis that are to be completed by the March 2006 meeting.  Ms. Josée Auber (France) will lead this ad hoc.  Volunteer to participate on this ad hoc:  Mr. James Thurston (ITI).  A call for additional participants will be issued.

Unanimous


SWG-A Tokyo Resolution 13B [SWG-A TG 2 Tokyo Resolution 5B]:  Ad Hoc #2

Ad Hoc #2:  Task Group 2 establishes an ad hoc to conduct the actions in the project plan (SWG-A N 087) related to the sdo guidelines that are to be completed by December 2005.  Mr. Alex Li (US) will lead this ad hoc.  Volunteer to participate on this ad hoc:  Mr. James Thurston (ITI).  A call for additional participants will be issued.

Unanimous


SWG-A Tokyo Resolution 13C [SWG-A TG 2 Tokyo Resolution 5C]:  Ad Hoc #3

Ad Hoc #3:  Task Group 2 establishes an ad hoc to conduct the actions in the project plan (SWG-A N 087) related to the data collection and standards inventory that are to be completed by the March 2006 meeting.  Mr. Alex Li (US) will lead this ad hoc.  A call for participants will be issued.

Unanimous

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Resolutions Submitted from the 14-15 September 2005 Task Group 1 Meeting


SWG-A Tokyo Resolution 14 [SWG-A TG 1 Tokyo Resolution 1]:  Create Appendix to User Needs Summary

The JTC 1 SWG on Accessibility resolves that an informative appendix should be added to the User Needs Summary that indicates the name of the organizations that have provided feedback on the User Needs Summary and the date the feedback was considered by TG 1.  The TG 1 Co-Conveners will be responsible for updating this appendix.

Unanimous
SWG-A Tokyo Resolution 14A:  Approval of User Needs Summary

The JTC 1 SWG on Accessibility approves the most recent version of the User Needs Summary (SWG-A N 088).  

Unanimous

SWG-A Tokyo Resolution 15 [SWG-A TG 1 Tokyo Resolution 2]:  Create Resource Document Index


Noting that some of the contributions were not comments on the User Needs Summary but stand alone reference documents, the JTC 1 SWG on Accessibility approves the creation of an informative index on the SWG-A web site of the contributed resource documents listed in the SWG-A document register.  The TG 1 Co-Conveners will be responsible for updating this index.

Unanimous


SWG-A Tokyo Resolution 16 [SWG-A TG 1 Tokyo Resolution 3]:  Selection of Domain for Trial Gap Analysis

The JTC 1 SWG on Accessibility approves the designation of the Computer Hardware domain for the trial gap analysis.

Unanimous


SWG-A Tokyo Resolution 17 [SWG-A TG 1 Tokyo Resolution 4]:  Establishment of Ad Hoc Groups

The JTC 1 SWG on Accessibility approves the establishment of the following Task Group 1 ad hocs to work between the September 2005 and March 2006 meetings of the JTC 1 SWG on Accessibility:
SWG-A Tokyo Resolution 17A [SWG-A TG 1 Tokyo Resolution 4A]:  Ad Hoc #4

Ad Hoc #4:  Task Group 1 establishes an ad hoc to revise the User Needs Summary (including conducting a general document review) and to reorganize it to be consistent with ISO/IEC Guide 71.  Dr. Vanderheiden, the User Needs Summary Editor, will lead this ad hoc.  A call for additional participants will be issued.

Unanimous


SWG-A Tokyo Resolution 17B [SWG-A TG 1 Tokyo Resolution 4B]:  Ad Hoc #5

Ad Hoc #5:  Task Group 1 establishes an ad hoc to develop an introduction to the User Needs Summary to help frame what the document is and to assist organizations that may contribute to and/or use the User Needs Summary.  Dr. Hajime Yamada will lead this ad hoc.  Volunteers to participate on the ad hoc:  Mr. Michael Takemura (US) and Mr. James Thurston (ITI). A call for additional participants will be issued.

Unanimous


SWG-A Tokyo Resolution 17C [SWG-A TG 1 Tokyo Resolution 4C]:  Ad Hoc #6

Ad Hoc #6:  Task Group 1 establishes an ad hoc to map the User Needs Summary to a suitable set of technology domains.  Mr. Tom Albin (US) will lead this ad hoc.  A call for participants will be issued.

Unanimous

SWG-A Tokyo Resolution 18 [SWG-A TG Tokyo Resolution 5]:  Reconstitution of the Task Group 1 Ad Hoc to Explore Mechanisms to Foster Participation and Involvement (Ad Hoc #7)

The JTC 1 SWG on Accessibility reconstitutes the Task Group 1 Ad Hoc to Explore Mechanisms to Foster Participation and Involvement.  This ad hoc, now identified as Ad Hoc #7, will develop a contact list, an information piece and invitations for individuals to comment on the User Needs Summary.  Mr. James Thurston (ITI) will lead this ad hoc.  Volunteers to participate on the ad hoc: Mr. Andy Heath, Dr. Kate Grant, Ms. Judy Brewer, and Mr. Jim Tobias.  A call for additional participants will be issued.  ITI will convene a conference call to initiate the activity.  The work of this ad hoc will be concluded by 31 December 2005.

Unanimous


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SWG-A Tokyo Resolution 19 [SWG-A TG 2 Tokyo Resolution 4]:  Population of the Gap Analysis Model for Global Accessibility Standards and Guidelines

In accordance with the SWG-A project plan, the JTC 1 SWG on Accessibility will send the Computer Hardware domain filtered version of the trial Gap Analysis Model for Global Accessibility Standards and Guidelines to international/regional/national standard developers, provide directions on how to use the model to profile their standards and aid them by personal dialogue if necessary in completing the profile. The directions for profiling standards should emphasize the distinction between mandatory specifications and voluntary recommendations.  The JTC 1 SWG on Accessibility will then compile and distribute the findings of the gap analysis. Between now and the March 2006 meeting, this will be implemented via the actions of TG 2 Ad Hocs 1, 2 and 3 with input from TG 1 Ad Hoc 4.

Unanimous  


SWG-A Tokyo Resolution 20:  Future Meeting Schedule

The JTC 1 SWG on Accessibility agrees to the following 2006 meeting schedule:
Approve:  France, Japan, UK, US, ITI, W3C/WAI
Disapprove:  Canada



SWG-A Tokyo Resolution 21:  JTC 1 NP Ballot Form 

The JTC 1 SWG on Accessibility reviewed the suggestion that the JTC 1 NP ballot form be modified by inserting a section on accessibility after the question about known requirements for cultural and linguistic adaptability and before the question on known patented items, such as:
Are there any known accessibility requirements and/or dependencies? ......
- If yes, please specify on a separate page
The JTC 1 SWG on Accessibility requests contributions in time for review at the March 2006 meeting as to whether to add such a question, and if so, what guidance to include.

Unanimous  



Appreciation Resolutions

A. The JTC 1 SWG on Accessibility expresses its appreciation to the National Body of Japan (Japanese Industrial Standards Committee (JISC)) and the Information Processing Society of Japan/Information Technology Standards Commission of Japan (IPSJ/ITSCJ), for arranging and hosting this meeting in the excellent Keio Plaza Hotel facilities and the lovely delegates’ reception.  In particular, the JTC 1 SWG on Accessibility expresses its special thanks to Mr. Mayumi Mita, Secretary General of IPSJ/ITSCJ, and Ms. Toshiko Kimura, Assistant Manager of IPSJ/ITSCJ, for their welcoming remarks, excellent preparation and hard work before the meeting and their outstanding and flexible support during the meeting.

Acclamation


B. The JTC 1 SWG on Accessibility expresses its appreciation to the drafting committee members:  Ms. Josée Auber (France), Ms. Judy Brewer (W3C/WAI), Dr. Jim Carter (Canada), Dr. Donald Deutsch (US), Mr. Shigetoyo Nomura (Japan) and Ms. Jennifer Garner (SWG-A Secretariat).

Acclamation


C. The JTC 1 SWG on Accessibility expresses its appreciation to its Convener (Ms. Karen Higginbottom) and Secretariat (Ms. Jennifer Garner and Mr. Patrick Morris) for their leadership of this activity. 

Acclamation